HR Apprentice - University of Oxford - Various Departments University of Oxford

What you will do in your working day

Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role. 

Please note that departments are in a variety of locations across the city of Oxford. 

• You will join a busy and supportive HR team and you will be provided with the opportunity to develop full knowledge of the HR lifecycle
• The HR Apprentice will provide essential support to the HR team
• Act as first point of contact for enquiries from employees, line managers and the general public by telephone, email and face to face, answering straightforward questions or redirecting as appropriate
• Learn how to manage the HR inbox where required, dealing with appropriate queries or directing emails to the relevant HR contact
• Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets
• Accurately maintain all confidential electronic and paper-based personnel files
• With support, prepare a wide range of written communications including, contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare training material
• Edit job advertisements and job descriptions to ensure that they comply with University guidance and best practice
• Learn about recruitment processes, assisting with the administration of recruitment exercises which will include, placing advertisements, generating letters to applicants and preparing short listing packs
• Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date, and support our project to move our physical files to electronic
• Develop skills and understanding that contribute to the development and continuous improvement of HR activities
• Assist in preparing HR metrics and various reports 
• Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery
• Book meeting rooms and make administrative arrangements in support of HR team activities
• Act as first point of contact for associated queries
• This list is not exhaustive, and you may be required to carry out additional tasks that fall within your competency as directed by the HR Manager and Deputy HR Manager. 

The training you will be getting

• HR support Level 3

Duration:

• 13 months practical training period, plus 6 months for End Point Assessment

Delivery model:

• Work-based training with your employer
• Day release during term time (approximately 1 day a week for 1 year - at Abingdon or Witney Campus)
• Level 2 Functional Skills in maths and English (7 days at college for each, if required)
• Off the job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

•  Level 2 Functional Skills in English and maths
• CIPD Level 3 Foundation Certificate in People Practice

End Point Assessment:

• Consultative project
• Professional discussion

What to expect at the end of your apprenticeship

On successful completion of this apprenticeship there may be other opportunities within the university for the right person at a higher level apprenticeship or alternative full time positions.