Capital Projects Administrator Apprentice New City College

We are seeking a Capital Projects Administrator Apprentice to join our team to help us deliver strategic design and construction projects that will shape the future of New City College. As an administrator, you will play a crucial role in assisting the smooth operation and coordination of a variety of major projects from inception to completion.

Sign in to apply

Closing date: 30 Sep 2023

Apprenticeship summary

  • Annual wage


    Local Government Pension Scheme 26 days annual leave +bank holidays Free on-site gym facilities at some campuses Health Cash Plan Claim back cash on dental, optical and other treatments NCC Discounts on costs such as shopping and eating out

  • Working week

    Monday to Friday. Routine fixed daily start and finish times between 08.00am - 6.00pm, with any adapted hours by agreement. Total hours per week: 35 hours a week

    Total hours per week: 35.0

  • Expected duration

    18 Months

  • Possible start date

    02 Oct 2023

  • Date posted

    07 Sep 2023

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What will the apprentice be doing?

Takes and duties will include:

  • To schedule meetings and book meeting rooms, including arranging meeting hospitality where required
  • To prepare meeting agendas and action lists and circulate them to attendees
  • To take meeting notes and minutes and circulate follow-up notes with meeting attendees
  • To act as the first point of contact for the Group Director and wider team, dealing with enquiries by phone, in person or in writing, providing information and referring to colleagues when appropriate
  • To maintain accurate and appropriate project records and logs, such as the risk register, contracts and procurement documentation etc.
  • To maintain project related files in line with the College’s document retention policy
  • To use the College’s Financial Exchange system to request PO numbers, sales invoices, set up new suppliers and confirm Goods Receipt Notices for received invoices etc.
  • To assist with project budget management by maintaining a log of project expenditure
  • To assist with project reporting, including helping with data collection, proof reading reports and formatting and dispatching of documents
  • To provide support with other administrative work required by the Group Director as required

As a responsible employer, New City College expects of its employees the following:

  • To support the college’s mission, vision, values and strategic objectives
  • To implement the college’s equality and diversity policies and to work actively to overcome discrimination on grounds of all protected characteristics; gender, race, religion/belief, disability, gender orientation, age, pregnancy/maternity, gender reassignment status, marriage/civil partnership status
  • To take responsibility for one’s own professional development and participate in relevant internal and external activities
  • To implement the college’s health and safety policies and practices
  • To contribute to the college’s commitment to continuous improvement as identified in the college’s charter and quality assurance systems
  • To participate in college-wide projects and tasks
  • To work in other support services areas to meet the specific needs of workload peaks

What training will the apprentice take and what qualification will the apprentice get at the end?

  • Level 3 Business Administrator Apprenticeship - Standard
  • Skills, Knowledge and Behaviours
  • Day release to attend college at Havering (RM11 2LL) or Hackney (N1 6HQ)
  • Where a business administrator has not already achieved Level 2 English and maths, they must do so before taking the end-point assessment

What is the expected career progression after this apprenticeship?

Potential to progress to a Project Management position. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Team working, Initiative, Confidentiality, Meet deadlines


GCSE or equivalent English (Grade 4 and above (A*-C)) Essential
GCSE or equivalent Maths (Grade 4 and above (A*-C)) Essential

Things to consider

Work may sometimes be spread across multiple (London) New City College campuses.

About the employer

We are east London’s largest college with 20,000 students and the second largest in all of London. We have campuses in each of our three boroughs ensuring that our shared communities continue to have access to the largest choice of courses and training that will best prepare them for accessing the increasing career opportunities in this fast developing part of London. We provide education and training to young people aged from 14-18 years and to adult learners. This includes a large offering of 100+ courses at A-Levels to vocational in a range of subjects including business, IT, performing arts, graphic design, games design, social sciences, maths and science, health and social care, trade skills and catering, as well as pre-university entry courses such as Access to Higher Education and Higher National Certificates.


New City College


Falkirk Street



N1 6HQ

You must have JavaScript enabled to view a map of the location


Training provider



Phil Lynch

Apprenticeship standard

Business administrator

Level 3 (A level)

Before you apply

Before you apply for an apprenticeship you must first create an account. If you already have an account you'll need to sign in.