Capital Projects Administrator Apprentice New City College
We are seeking a Capital Projects Administrator Apprentice to join our team to help us deliver strategic design and construction projects that will shape the future of New City College. As an administrator, you will play a crucial role in assisting the smooth operation and coordination of a variety of major projects from inception to completion.
Closing date: 30 Sep 2023
Apprenticeship summary
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Annual wage
£19,000.00
Local Government Pension Scheme 26 days annual leave +bank holidays Free on-site gym facilities at some campuses Health Cash Plan Claim back cash on dental, optical and other treatments NCC Discounts on costs such as shopping and eating out
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Working week
Monday to Friday. Routine fixed daily start and finish times between 08.00am - 6.00pm, with any adapted hours by agreement. Total hours per week: 35 hours a week
Total hours per week: 35.0
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Expected duration
18 Months
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Possible start date
02 Oct 2023
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Date posted
07 Sep 2023
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Apprenticeship level
Advanced
Level 3 (A level) -
Reference number
VAC1000196878
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Positions
1 available
What will the apprentice be doing?
Takes and duties will include:
- To schedule meetings and book meeting rooms, including arranging meeting hospitality where required
- To prepare meeting agendas and action lists and circulate them to attendees
- To take meeting notes and minutes and circulate follow-up notes with meeting attendees
- To act as the first point of contact for the Group Director and wider team, dealing with enquiries by phone, in person or in writing, providing information and referring to colleagues when appropriate
- To maintain accurate and appropriate project records and logs, such as the risk register, contracts and procurement documentation etc.
- To maintain project related files in line with the College’s document retention policy
- To use the College’s Financial Exchange system to request PO numbers, sales invoices, set up new suppliers and confirm Goods Receipt Notices for received invoices etc.
- To assist with project budget management by maintaining a log of project expenditure
- To assist with project reporting, including helping with data collection, proof reading reports and formatting and dispatching of documents
- To provide support with other administrative work required by the Group Director as required
As a responsible employer, New City College expects of its employees the following:
- To support the college’s mission, vision, values and strategic objectives
- To implement the college’s equality and diversity policies and to work actively to overcome discrimination on grounds of all protected characteristics; gender, race, religion/belief, disability, gender orientation, age, pregnancy/maternity, gender reassignment status, marriage/civil partnership status
- To take responsibility for one’s own professional development and participate in relevant internal and external activities
- To implement the college’s health and safety policies and practices
- To contribute to the college’s commitment to continuous improvement as identified in the college’s charter and quality assurance systems
- To participate in college-wide projects and tasks
- To work in other support services areas to meet the specific needs of workload peaks
What training will the apprentice take and what qualification will the apprentice get at the end?
- Level 3 Business Administrator Apprenticeship - Standard
- Skills, Knowledge and Behaviours
- Day release to attend college at Havering (RM11 2LL) or Hackney (N1 6HQ)
- Where a business administrator has not already achieved Level 2 English and maths, they must do so before taking the end-point assessment
What is the expected career progression after this apprenticeship?
Potential to progress to a Project Management position.
Requirements and prospects
Desired skills and personal qualities
Qualifications
GCSE or equivalent Maths (Grade 4 and above (A*-C)) Essential
Things to consider
About the employer
Training
Apprenticeship standard
Business administrator
Level 3 (A level)
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