Schools Business Administrator Apprenticeship
Notre Dame Catholic Sixth Form College
West Yorkshire (LS2 9BL)
Closes in 14 days (Monday 13 October 2025 at 11:59pm)
Posted on 29 September 2025
Contents
Summary
This is an exciting and very rare opportunity for a hardworking and enthusiastic apprentice to join our vibrant school team. You'll gain hands-on experience supporting all areas, while developing key admin and communication skills in an educational environment, whilst working towards an Advanced Level 3 Business Administration.
- Wage
-
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday - to be discussed at interview - Full-time post (not term-time only)
37 hours a week
- Start date
-
Saturday 1 November 2025
- Duration
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1 year 4 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
We are looking for an ambitious, bright individual and an independent thinker who is capable of working well in a team and who has an interest in a career in business. You will be supporting all aspects of the College’s Day to day administration.
Main Duties after training to include:
- Assist with enrolment duties as and when required
- Deal with enquiries from staff, parents, carers, and visitors
- Ensure visitors are signed in following safeguarding procedures
- Take telephone calls and deliver messages as appropriate
- Administer school systems including textsystem, provide information/data/reports and routine IT tasks using Microsoft office
- Assist with organising manual filing systems
- Undertake reprographics support where necessary
- Assist staff with downloading and uploading of learner assessment evidence (Videos/sound bites etc) to various online college/exam board platforms
- Assist staff with scanning learner assessment evidence
- Assist with examination department administration and operations
- Assist with recruitment - i.e, to help set upholding areas, assessment rooms, take copies of documents and other administrative responsibilities such as preparing job adverts, DBS checks
- Help supporting zero-hour contracts
- Support the Careers team in admin duties to include reception cover, making appointments, telephone calls
- Upload key next steps information to the student internal platform. This will include developing slides for the screen in the office for student info
- Find Destination Data from ex-students and record the data onto relevant platforms. This will include calls and emails of a professional nature
General:
- Always work within college policies and procedures and support staff to adhere to them
- Attend meetings as required
- Support and develop an environment which is inclusive for all and recognises and encourages diversity
- Work collaboratively with others to develop effective professional relationships
- Communicate effectively with parents/carers using college systems/processes as appropriate
- Make a positive contribution to the wider life and ethos of the college
- Undertake any other duties as reasonably directed by line manager or SLT
- Complete apprenticeship assignments and coursework to agreed deadlines
- Be professional and maintain high standards of ethics and behaviour, within and outside college
- Maintain confidentiality
This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager which are relevant to your role within the company to meet the overall business needs.
Where you'll work
St. Marks Avenue
Leeds
West Yorkshire
LS2 9BL
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
C.M.S. VOCATIONAL TRAINING LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
As a Business Administration Apprentice, you will complete the following qualifications as part of your Apprenticeship: Level 3 Business Administrator Apprenticeship Standard.
You will also develop the skills, knowledge and behaviours required to work within an office environment This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions.
All evidence will be logged to your electronic portfolio.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
- Number skills
- Logical
- Team working
- Initiative
- Proficiency in Microsoft Excel
- Good Attendance
Other requirements
This is a full-time position (NOT term time only). Imperative to understand and follow the College’s Safeguarding/Child Protection procedures in order to maintain the safety of all students to report matters of concern in line with the college’s procedures. To prepare yourself for interview please make sure you have researched this role thoroughly and had a look at the company’s website. ALL applications must be done through CMS Vocational Training. This vacancy may close early if sufficient applications are received so, please ensure you apply early to avoid disappointment.
About this employer
Notre Dame is a Catholic Sixth Form College with a strong ethos at its heart. Our aim is to offer a ‘World Class Catholic Education’ by providing the highest possible care, service,support and outcome for each student,member of staff and wider contacts. All staff are expected to uphold and contribute to the ethos of the College, which is what makes Notre Dame a special place to work. We welcome applications from all faiths.
After this apprenticeship
- Possible progression to a full-time position and further qualifications for the right candidate
- An excellent opportunity to gain a recognised AAT Qualification
Ask a question
The contact for this apprenticeship is:
C.M.S. VOCATIONAL TRAINING LIMITED
Katrina Clarke
katrina.clarke@cmsvoc.co.uk
01924 470477
The reference code for this apprenticeship is VAC1000344276.
Apply now
Closes in 14 days (Monday 13 October 2025 at 11:59pm)
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