Archives Apprentice

The London School of Hygiene & Tropical Medicine

London (WC1E 7HT)

Closes in 18 days (Tuesday 30 September 2025)

Posted on 12 September 2025

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Summary

Library, Archive & Open Research Services (LAORS) at LSHTM is looking for an Archives Apprentice to join the team. This role is a Level 7 Archivist and Records Manager apprenticeship, enabling the postholder to become a qualified archivist through a new technical training route.

• Wage:

  £29,814 a year

  Check minimum wage rates (opens in new tab)

  £29,814 to £33,457 per annum pro rata inclusive

• Training course: Archivist and records manager (level 7)
• Hours: The post holder is required to work on site in the Archives 09.00 – 17.00 Monday, Tuesday, Thursday and Friday, and attend online and in-person training sessions with Westminster Adult Education Service on Wednesday.

  35 hours a week

• Start date:

  Saturday 1 November 2025

• Duration:

  3 years

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Duties include the day-to-day running of the Archive Search Room, supervising researchers, day-to-day operation of LSHTM’s records management service, dissemination activities, including tours and events, and assisting the Assistant Archivist to catalogue and preserve archive material. The post supports and assists all aspects of the delivery of archive services, ensuring an excellent standard of customer service.

Where you'll work

Keppel Street
London
WC1E 7HT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WESTMINSTER CITY COUNCIL

Training course

Archivist and records manager (level 7)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Negotiate with depositors/donors regarding acquisitions, and with internal and external colleagues/stakeholders regarding security, maintenance and disposal of records
• Confirm that the archives and/or records are stored correctly and they are monitored in accordance with legislation, guidelines and regimes for example PD BS 4971:2017 British Standard Guide for the storage and exhibition of archival materials.
• Develop and maintain archives and records management policies, procedures and processes ensuring their application.
• Consider and implement selection, acquisition, retention, appraisal, classification, audit and disposal principles to records.
• Organise and manage the digitisation of archival material, including identifying suitable records, scanning, creating metadata, and making images available online.
• Manage the care of born-digital and digitised records, including their management, appraisal, classification, storage, access and, where appropriate, long term preservation.
• Arrange, describe and classify analogue, digitised and born-digital records in a variety of formats in accordance with professional standards
• Confirm that accurate paper and digital location records are kept considering the use of different processes such as barcoding.
• Manage compliance with legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation, copyright and intellectual property.
• Organise and manage audits to make sure that the materials are identified and are stored as safely and securely as possible. This includes making sure that flood, fire, preservation and conservation plans are identified and adhered to by the organization.
• Work in partnership with other specialists for example conservators, sound technicians, or software engineers/developers and other IT experts to arrange for work to be carried out.
• Develop/maintain risk assessment(s) and undertake regular reviews to identify and prioritise risks including mitigation actions
• Use IT software and systems to accurately store, interrogate, interpret and analyse information as required by the archives/records service or by internal/external stakeholders.
• Use appropriate technology and specialist equipment relevant to the collections or services for example workstations or software suites to support digital preservation.
• Develop/manage outreach strategies to engage, develop and maintain internal and external audiences and communities such as open days, social media use or accessible exhibitions to ensure accessibility for as wide an audience as possible.
• Use influencing skills with key decision makers in the sector to enhance the archives and records management service.
• Commission, undertake and disseminate research to support the archives and records management service and/or facilitate research requests from stakeholders ensuring timely and accurate responses.
• Share best practice and/or deliver training to internal staff/external organisations regarding archival or records management activities
• Identify potential funding streams, present ideas, analysis and content and make recommendations, usually in the form of reports, to support the submission of various types of funding applications and future funding strategies.
• Apply project and budget management principles to plan, priorities and balance workload to meet agreed timescales, cost and quality objectives, observing and acting within relevant delegated expenditure authorities and resource streams
• Create content and present information about the collections and/or services for relevant internal or external audiences. Keep up-to-date with sector and wider trends for digital engagement, making recommendations for implementation of changes identified.
• Apply specialism(s) relevant to the organisation or collections, for example: coding or other advanced digital skills, advanced information governance, languages, paleography, working with a specific audience (e.g., children/young people).
• Identify and communicate with various internal/external stakeholders with shared strategies, goals and objectives to identify and overcome barriers to service improvement and collection development.
• Undertake business planning processes including continuity planning and apply legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation.
• Apply the people/volunteer management policies for example assessing work plans and training needs and managing performance
• Negotiate with depositors/donors regarding acquisitions, and with internal and external colleagues/stakeholders regarding security, maintenance and disposal of records
• Confirm that the archives and/or records are stored correctly and they are monitored in accordance with legislation, guidelines and regimes for example PD BS 4971:2017 British Standard Guide for the storage and exhibition of archival materials.
• Develop and maintain archives and records management policies, procedures and processes ensuring their application.
• Consider and implement selection, acquisition, retention, appraisal, classification, audit and disposal principles to records.
• Organise and manage the digitisation of archival material, including identifying suitable records, scanning, creating metadata, and making images available online.
• Manage the care of born-digital and digitised records, including their management, appraisal, classification, storage, access and, where appropriate, long term preservation.
• Arrange, describe and classify analogue, digitised and born-digital records in a variety of formats in accordance with professional standards
• Confirm that accurate paper and digital location records are kept considering the use of different processes such as barcoding.
• Manage compliance with legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation, copyright and intellectual property.
• Organise and manage audits to make sure that the materials are identified and are stored as safely and securely as possible. This includes making sure that flood, fire, preservation and conservation plans are identified and adhered to by the organization.
• Work in partnership with other specialists for example conservators, sound technicians, or software engineers/developers and other IT experts to arrange for work to be carried out.
• Develop/maintain risk assessment(s) and undertake regular reviews to identify and prioritise risks including mitigation actions
• Use IT software and systems to accurately store, interrogate, interpret and analyse information as required by the archives/records service or by internal/external stakeholders.
• Use appropriate technology and specialist equipment relevant to the collections or services for example workstations or software suites to support digital preservation.
• Develop/manage outreach strategies to engage, develop and maintain internal and external audiences and communities such as open days, social media use or accessible exhibitions to ensure accessibility for as wide an audience as possible.
• Use influencing skills with key decision makers in the sector to enhance the archives and records management service.
• Commission, undertake and disseminate research to support the archives and records management service and/or facilitate research requests from stakeholders ensuring timely and accurate responses.
• Share best practice and/or deliver training to internal staff/external organisations regarding archival or records management activities
• Identify potential funding streams, present ideas, analysis and content and make recommendations, usually in the form of reports, to support the submission of various types of funding applications and future funding strategies.
• Apply project and budget management principles to plan, priorities and balance workload to meet agreed timescales, cost and quality objectives, observing and acting within relevant delegated expenditure authorities and resource streams
• Create content and present information about the collections and/or services for relevant internal or external audiences. Keep up-to-date with sector and wider trends for digital engagement, making recommendations for implementation of changes identified.
• Apply specialism(s) relevant to the organisation or collections, for example: coding or other advanced digital skills, advanced information governance, languages, paleography, working with a specific audience (e.g., children/young people).
• Identify and communicate with various internal/external stakeholders with shared strategies, goals and objectives to identify and overcome barriers to service improvement and collection development.
• Undertake business planning processes including continuity planning and apply legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation.
• Apply the people/volunteer management policies for example assessing work plans and training needs and managing performance

Training schedule

The Level 7 Archivist and Records Manager apprenticeship consists of a three-year learning period followed by a six-month assessment period. The Level 7 apprentice will spend four days a week working on site, learning on the job, and one day a week doing off-the-job learning. During the off-the-job learning days, the apprentice will attend online and in-person training sessions with Westminster Adult Education Service, complete independent learning or write about their work for their portfolio of evidence, which is used in the end-point assessment.

 

More training information

The apprentice will complete their Archivist and Records Manager Level 7 apprenticeship with Training Provider, Westminster Adult Education Service (WAES).

They will be employed 5 days a week by Imperial War Museums but receive 1 day off a week (20% Off the Job Learning) for their apprenticeship studies.

Apprentices will attend 1 in-person taught session every 12 weeks, at a WAES London site and fortnightly online taught session via Teams in between. In the alternate weeks they will do self-directed learning at home.

Westminster Adult Education Service has many years’ experience in successfully training and preparing apprentices for assessment from a wide range of businesses across a variety of sectors. They have a five-star rating from our apprenticeship employer partners on the Government’s apprenticeship service. They are specialists in Cultural Heritage apprenticeship provision.

To find out more go to:https://www.waes.ac.uk/partnerships/apprenticeships/

Requirements

Essential qualifications

GCSE in:

• English (grade Grade A-C or 9-4 equivalent)
• Maths (grade Grade A-C or 9-4 equivalent)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative
• Non judgemental
• Patience
• Physical fitness

About this employer

The London School of Hygiene & Tropical Medicine (LSHTM) is one of the world’s leading public health universities. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice.

https://www.lshtm.ac.uk/ (opens in new tab)

Company benefits

The post will be subject to the LSHTM terms and conditions of service. Annual leave is 30 working days per year, pro rata for part-time staff. There are also discretionary “Wellbeing Days.” Membership of the Pension Scheme is available.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

This role is a Level 7 Archivist and Records Manager apprenticeship, enabling the postholder to become a qualified archivist through a new technical training route. This is an excellent opportunity for someone who faces barriers to getting a traditional postgraduate qualification in Archives Management to enter the profession and gain valuable experience in a wide-ranging role.

Ask a question

The contact for this apprenticeship is:

WESTMINSTER CITY COUNCIL

Jobs at LSHTM

jobs@lshtm.ac.uk

The reference code for this apprenticeship is VAC1000341841.

Apply now

Closes in 18 days (Tuesday 30 September 2025)

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