Event Assistant Apprentice

Luton Borough Council

Luton (LU1 2LJ)

Closes in 13 days (Tuesday 23 September 2025)

Posted on 9 September 2025

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Summary

This is a Event Assistant role - you will be supporting the Apprenticeship Team at Luton Council to organise events including the Annual Luton Apprenticeship Awards, events during National Apprenticeship Week, and a variety of other events.

Wage

£25,185 a year

Check minimum wage rates (opens in new tab)

- Annual LGA pay increase

Training course
Event assistant (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm, with some evening and weekend work required.

37 hours a week

Start date

Friday 10 October 2025

Duration

2 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Liaise with employers & providers
  • Write reports and agenda for meetings
  • Check budgets for events

Where you'll work

2nd floor Arndale House
The Mall
Luton
LU1 2LJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GINGER NUT MEDIA LIMITED

Training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Operational: Use software packages to create word processing and spreadsheet documents.
  • Operational: Contribute to reports, event project plans and written presentations for clients
  • Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Operational: Show careful attention to regulations and internal policies.
  • Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
  • Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
  • Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
  • Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Training schedule

Event Assistant Level 3 Apprenticeship Standard

Requirements

Desirable qualifications

GCSE in:

  • English (grade A-C, 4-9)
  • maths (grade A-C, 4-9)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Analytical skills
  • Team working
  • Creative

Other requirements

Pass a DBS check.

About this employer

Luton Borough Council, also known as Luton Council, is the local authority of Luton.

http://luton.gov.uk (opens in new tab)

Company benefits

From 25 to 32 days’ annual leave. Buying annual leave scheme. Pension scheme. Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons. Arriva Travel Club: great value savings on local bus travel.

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

  • The apprentice may move into an events management role within the council or other linked roles within the council, depending on vacancies at the end of the apprenticeship
  • Project Management, Events Management, etc

Ask a question

The contact for this apprenticeship is:

Luton Borough Council

Catherine Kirby

catherine.kirby@luton.gov.uk

The reference code for this apprenticeship is VAC1000341128.

Apply now

Closes in 13 days (Tuesday 23 September 2025)

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