Apprentice administration assistant

SCRUBS CONTRACT SERVICES LIMITED

London (E9 5EN)

Closes in 16 days (Friday 19 September 2025 at 11:59pm)

Posted on 2 September 2025

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Summary

An exciting opportunity to join a small, experienced team as an office administration assistant. You will learn all aspects of administration and support the office administrator with cost controls, invoicing, and timesheet allocation for ongoing projects.

Wage

£15,311.40 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm.

39 hours a week

Start date

Monday 29 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • As an apprentice, you will receive hands-on experience, gain new skills and work alongside experienced staff
  • Answering phones
  • Taking messages
  • Assisting with both online and paper filing
  • Completing relevant forms
  • Opening post
  • Logging time sheets
  • Allocating invoices
  • Any other duties required of an admin assistant

Where you'll work

Unit 9B, Queens Yard
White Post Lane
London
E9 5EN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

WALTHAM FOREST CHAMBER OF COMMERCE TRAINING TRUST LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • 2 days of college delivery per month at Training Trust based in South Woodford, IG8 8HD
  • Level 3 Business Administration apprenticeship. Functional Skills in English/Maths (if required)
  • Apprenticeship Assessment conducted by an external provider (presentation, project, interview and knowledge test)
  • All apprentices are required to complete and evidence 20% off-the-job learning whilst on their apprenticeship

Requirements

Desirable qualifications

GCSE in:

English and Maths (grade 4-9)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Team working

About this employer

Scrubs is a close knot company of skilled professionals who celebrate diversity and cultivate an environment where everyone contributes to our core mission of: “Safe construction and Sustainable development”. Scrubs' growth extends beyond projects; it involves investing in our people and providing them with the tools to develop both professionally and personally. As a UK principal contractor, we deliver excellence in construction projects. With Scrubs is a UK principal contractor delivering excellence in construction projects. Specialising in academic and health locations. Scrubs’ focused teams ensures top-tier quality, safety, and innovation in every project, being experts in their fields who’s teams collaborates closely with clients and stakeholders to make each project a masterpiece. . m collaborates closely with clients and stakeholders to make each project a masterpiece.

https://www.scrubsgroup.co.uk/ (opens in new tab)

After this apprenticeship

To become part of the administration team on completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

WALTHAM FOREST CHAMBER OF COMMERCE TRAINING TRUST LIMITED

Roksana Koszczal

roksanakoszczal@trainingtrust.org.uk

07946 534010

The reference code for this apprenticeship is VAC1000339992.

Apply now

Closes in 16 days (Friday 19 September 2025 at 11:59pm)

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