Fleet Administration Apprentice

Vertu Motors

UK (LS11 8TU)

Closes in 27 days (Monday 22 September 2025)

Posted on 26 August 2025

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Summary

Working in our Vertu Volkswagen Fleet Hub, you will be undertaking a Business Administration apprenticeship while working towards becoming a full time Administrator. An Administration Apprentice will be responsible for maintaining accurate vehicle records, including deal files that comply with all Group and legal requirements.

• Wage:

  £14,723 a year

  Check minimum wage rates (opens in new tab)

• Training course: Business administrator (level 3)
• Hours: Days and shifts are to be confirmed

  37 hours 30 minutes a week

• Start date:

  Monday 29 September 2025

• Duration:

  1 year 3 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Your apprenticeship with Vertu, will be diverse, fast paced, with no two days being the same. As well as having regular meetings with your Apprenticeship provider (LSP) and completing your course work, you will also be a fully-fledged member of our team, learning and building relationships.

Your key duties will include:
Maintain accurate vehicle records, including deal files that comply with all Group and legal requirements.
Refer to the Group vehicle admin policy.
Ensure all ancillaries such as warranties, service plans, roadside assistance and gap insurance are registered within the agreed timescales
Process deals through the system in a timely fashion and in accordance with Group and legal requirements.
Accurately order vehicles in line with dealership guidelines.
Maintain relationships both internally and externally.
Be an active member of the team by providing accurate information in a timely manner.

Where you'll work

Elland Road
Leeds
UK
LS11 8TU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LEARNING SKILLS PARTNERSHIP LTD

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

Level 3 Business Administrator Apprenticeship. This apprenticeship programme is delivered with a blended learning approach and includes a mixture of onsite tutor visits and online tutor led sessions. All delivery is completed in the workplace and you will not need to attend any off-site training.

Requirements

Essential qualifications

GCSE or equivalent in:

• English (grade 4/C)
• Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Administrative skills
• Logical
• Team working

Other requirements

We are proud to be the Motor Retailer who invests more in our colleague's personal development than any other, so if you are successful, you can look forward to on-going training opportunities that provide you with the right career path, career progression and a range of benefits you would expect from an employer of choice which includes: 25 days holiday rising with length of service - plus bank holidays Access to our online rewards platform giving you cash back and discounts for multiple retailers Preferential Service Rates Colleague Purchase Scheme Share Incentive Scheme Pension Enhanced Maternity & Paternity

About this employer

Vertu Motors plc was formed in late 2006 to acquire and consolidate UK motor retail businesses. It was founded as a new entrant into the UK motor retail sector and is listed on the AIM market (UK:VTU). The Vertu Motors group operates a nationwide chain of franchised motor dealerships offering sale, servicing, parts and accident repair facilities for new and used car and commercial vehicles. The group trades across the UK as Bristol Street Motors, Macklin Motors and Vertu Motors.

After this apprenticeship

This is a fantastic opening to apply for permanent employment in a varied and ever expanding industry.
Vertu Motors has an enviable reputation for well trained, high quality staff and this is a career opportunity not to be missed..

Ask a question

The contact for this apprenticeship is:

LEARNING SKILLS PARTNERSHIP LTD

The reference code for this apprenticeship is VAC1000338728.

Apply now

Closes in 27 days (Monday 22 September 2025)

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