Curriculum Administration Apprentice J3432
SOUTH WEST APPRENTICESHIP COMPANY LTD
Bristol (2 available locations)
Closes in 23 days (Sunday 14 September 2025 at 11:59pm)
Posted on 22 August 2025
Contents
Summary
Are you looking to kickstart your career in business administration while gaining a nationally recognised qualification? This is an exciting opportunity to join City of Bristol College’s large administration team and build hands-on experience in administration as part of their important Curriculum Administration Team.
- Wage
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£14,526.20 to £23,492.04, depending on your age
National Minimum Wage
Check minimum wage rates (opens in new tab)
Apprenticeship Wage is reviewed annually.
- Training course
- Business administrator (level 3)
- Hours
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Monday to Thursday, 9.00am - 5.00pm or 8.00am - 4.00pm and
Friday, 9.00am - 4.30pm or 8.00am -3.30pm with ½ an hour unpaid lunch.
37 hours a week
- Start date
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Monday 29 September 2025
- Duration
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2 years
- Positions available
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2
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
What the role is about:
As a City of Bristol College Administration Apprentice, you will play an important part in supporting our Heads of Department and wider team. You will help keep things running smoothly behind the scenes, ensuring staff and students receive excellent service every day. From organising diaries to producing reports, you will gain valuable skills and confidence in a professional office environment.
You will be part of a supportive team that values collaboration, customer service, and problem-solving. Every day will bring new challenges — and plenty of opportunities to learn.
Why choose City of Bristol College?
We are not just offering a job - we are offering a workplace that helps you grow and thrive. Here’s what you can expect:
The ‘Right to Disconnect’ – we respect your time outside of work.
Hybrid working policy – supporting a healthy work-life balance.
Aspiring Leaders programme – open to everyone.
Management Academy – for those who want to step into leadership.
Welfare Rooms on all sites – for when you need a break.
Recognition and reward – we celebrate your hard work all year round.
We are a people-first organisation, and inclusivity is at the heart of everything we do. Our students and staff come from diverse backgrounds, and we believe that makes our College community stronger. If our values resonate with you, we would love you to apply:
- Boldness – trying new ideas and taking smart risks
- Respect & Inclusion – valuing and supporting everyone
- Sustainability – building a greener future
- Teamwork & Openness – collaborating and welcoming new perspectives
- Lifelong Learning – always striving to grow
What you’ll be doing:
- Acting as a first point of contact for staff, students, parents, and external organisations
- Organising diaries, meetings, and events for colleagues
- Taking minutes at meetings and following up on action points
- Producing documents and reports using Microsoft Office (Word, Excel, PowerPoint)
- Using College systems to manage and share information
- Providing flexible support across the team, especially during busy periods
Who you will work with:
You will work closely with:
- Heads of Department – providing admin support so they can focus on teaching and strategy
- Curriculum Administration Team – a friendly and supportive group who will help you develop your skills and confidence
What you will learn:
During your apprenticeship, you will develop:
- Excellent organisation and time-management skills
- Customer service skills - delivering a first-class service to a wide range of people
- Teamwork and communication skills
- Confidence in using Microsoft Office and College systems
- Problem-solving skills - learning to adapt and find solutions
College Benefits:
- two-week Christmas Closure without the need to use your holiday allowance
- paid time off for volunteering in the community
- cross-college and individual professional development opportunities all year round
- family and lifetime friendly policies such as flexible working, paid time off for fertility treatment, menopause support, and a variety of online shopping discounts available
Where you'll work
You can select which locations you want to apply for in your application on Find an apprenticeship.
This apprenticeship is available in these locations:
- St. Georges Road, Bristol, BS1 5UA
- New Road, Stoke Gifford, Bristol, BS34 8SF
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
CITY OF BRISTOL COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
The Apprenticeship standard consists of:
- Level 3 Business Administration
- Functional Skills maths and English (If required)
- Technical Competencies
- Technical knowledge and understanding
- Underpinning skills, attitudes and behaviours
- End point assessment
The business administrator is expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills.
The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
You will need to pass a Disclosure and Barring Service (DBS) check
About this employer
As an apprentice, South West Apprenticeship Company Limited, the Flexi Job Agency (FJA) will employ the successful candidate on behalf of this employer. 99% of our apprentices gain full-time employment with their host organisation after completing their apprenticeship or they have progressed onto higher qualifications. The experience and knowledge you gain, plus the relationships you develop, make it easier to progress quickly.
http://www.theswac.org.uk (opens in new tab)
Company benefits
Company Nest Pension, 2-week Christmas Closure without the need to use your holiday allowance, paid time off for volunteering in the community, Parking, Onsite cafeteria and coffee shop
After this apprenticeship
- This could also lead in to an administrative role in an education environment or any other organisation
Ask a question
The contact for this apprenticeship is:
CITY OF BRISTOL COLLEGE
The reference code for this apprenticeship is VAC1000338570.
Apply now
Closes in 23 days (Sunday 14 September 2025 at 11:59pm)
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