Account Assistant Apprentice (Sadie Coles HQ Ltd)
SADIE COLES HQ LTD
London (W1B 5PY)
Closes on Friday 19 September 2025
Posted on 15 August 2025
Contents
Summary
Accounts Payable - posting purchase invoices and credit notes, allocating payments, processing expenses, processing credit cards / soldo, reviewing the accounts payable inbox, petty cash transactions, Sage, Artlogic, supplier statements, dealing with gallery queries, twice monthly payment runs.
- Wage
-
£21,000 a year
- Training course
- Assistant accountant (level 3)
- Hours
-
Monday to Friday.
Shifts to be confirmed.
35 hours a week
- Start date
-
Monday 29 September 2025
- Duration
-
1 year 4 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Purpose of the job: The Trainee Accounts Assistant has daily purchase ledger responsibilities whilst providing wider support to the rest of the gallery through responding to payment queries and processing staff expenses.
Key Responsibilities include but not limited to:
Purchase Ledger:
- First point of contact for internal and external queries to the Accounts Payable mailbox, dealing with these promptly and professionally
- Communicating with suppliers to request missing invoices or address payment queries
- Responsible for preparing and processing supplier payments in an efficient and timely manner, ensuring that all invoices have approval confirmed via email before being paid
- Posting invoices and credit notes to Sage and ensuring they’re coded correctly in the system
- Posting invoices to ArtLogic as required
- Reconciling supplier statements to purchase ledger
Assisting the Financial Controller with twice-monthly payment runs - Responsible for processing staff expenses; Credit card statements, Soldo cards and PayPal expenses
- Reviewing expenses and preparing postings to Sage
- Liaising with staff members for missing receipts and inaccuracies
- Making and posting payments
General:
- To work proactively with the rest of the department to provide cover where appropriate and support projects
- Support the rest of the department in facilitating annual audit requirements
As a member of SCHQ, a great deal of flexibility is required in terms of:
- To job share where necessary i.e., holiday and sick cover
- Answering phones, taking and passing on messages
To work on special projects as requested by gallery staff, such as research.
Where you'll work
12 Kingly Street
London
W1B 5PY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BPP PROFESSIONAL EDUCATION LIMITED
Training course
Assistant accountant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Training schedule
More training information
Assistant Accountant Level 3.
BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Excel, Word, Outlook
About this employer
Sadie Coles HQ is a London-based contemporary art gallery representing around fifty established and emerging international artists. The gallery opened in London in 1997, with its inaugural exhibition – of new paintings by American painter John Currin – presented in parallel with an offsite show by British artist Sarah Lucas, The Law, at St John Street. This pairing established the international breadth of the gallery's programme, which it has since expanded upon over the past two decades. Since its inception, Sadie Coles HQ has operated from a variety of spaces, mounting numerous off-site projects throughout the city and abroad; most recently in Los Angeles and Mayfair in 2020 with a significant new video installation by Martine Syms titled Ugly Plymouths. The gallery regularly attends international art fairs with focused and group presentations, as well as participating in CONDO – a large-scale experimental and collaborative exchange between international galleries – with temporary exhibitions in both New York and Shanghai; hosting peer galleries annually. Over the past few years, Sadie Coles HQ has begun representing a significant number of new artists including Michele Abeles, Darren Bader, Alvaro Barrington, Alex Da Corte, Kati Heck, Yu Ji, Lawrence Lek, Helen Marten, Borna Sammak, Katja Seib, Ryan Sullivan, Martine Syms, and Jordan Wolfson. This is in addition to the continued representation of artists including John Currin, the Estate of Angus Fairhurst, Urs Fischer, Sarah Lucas, Ugo Rondinone, and Rudolf Stingel.
Company benefits
Workplace pension scheme, if applicable. Birthday and Christmas gifts.
After this apprenticeship
The Accounts Assistant position is a supporting role within the Finance department, currently a small team of 3 full-time staff. There will be opportunities to shadow other members of the department to support career development.
Ask a question
The contact for this apprenticeship is:
BPP PROFESSIONAL EDUCATION LIMITED
The reference code for this apprenticeship is VAC1000337536.
Apply now
Closes on Friday 19 September 2025
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