Apprentice Administrator
Options Resourcing Ltd
Southampton (SO15 1HY)
Closes on Tuesday 30 September 2025
Posted on 15 August 2025
Contents
Summary
We are looking for a motivated and detail-oriented Apprentice Data Entry Administrator to join our team. This is a fantastic opportunity for someone eager to start their career in administration and data management while working towards a nationally recognised qualification.
- Wage
-
£15,704 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday between 8am-5pm.
40 hours a week
- Start date
-
Sunday 5 October 2025
- Duration
-
1 year 6 months
- Positions available
-
2
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
About the Role:
We are looking for a motivated and detail-oriented Apprentice Data Entry Administrator to join our team. This is a fantastic opportunity for someone eager to start their career in administration and data management while working towards a nationally recognised qualification.
As an apprentice, you'll gain hands-on experience in a busy office environment, supporting our team with accurate data input, administrative tasks, and general office support. Full training and mentoring will be provided.
Key Responsibilities:
- Accurately input data into internal databases and systems
- Maintain and update records, ensuring all information is up-to-date
- Assist with the preparation of reports, spreadsheets, and other documentation
- Handle incoming and outgoing correspondence (emails, post, etc.)
- File documents electronically and physically in an organised manner
- Respond to internal queries and escalate issues where necessary
- Support the wider administrative team with day-to-day tasks
- Ensure confidentiality and compliance with data protection policies
What We’re Looking For:
- Good attention to detail and accuracy
- Basic IT skills (Microsoft Word, Excel, Outlook)
- Strong written and verbal communication skills
- Willingness to learn and take on new challenges
- Reliable, punctual, and able to manage time effectively
- A positive attitude and the ability to work well in a team
- Minimum GCSEs in English and Maths (or equivalent) preferred
What We Offer:
- On-the-job training and support from experienced staff
- Opportunity to gain a nationally recognised qualification
- A friendly and supportive working environment
- Real career development opportunities within the organisation
Where you'll work
Viceroy House
Mountbatten Business Centre
Millbrook Road East
Southampton
SO15 1HY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
GI GROUP RECRUITMENT LTD
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Requirements
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Administrative skills
- Number skills
About this employer
Welcome to Options Resourcing, where we believe that the right talent can transform businesses and drive success. Since its origins in 1998 we have been on a mission to connect exceptional candidates with outstanding opportunities across the UK. With over a 25 years' of experience in the recruitment industry, we have built a reputation as one of the country’s leading recruitment agencies, dedicated to delivering tailored solutions that meet the unique needs of our clients.
https://optionsresourcing.com/ (opens in new tab)
Company benefits
25 days annual leave. 8 days bank holiday. Your birthday off as an extra. Cycle to work scheme. Buy and sell annual leave. Early finish Fridays.
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
Promotion to fully qualified position.
Ask a question
The contact for this apprenticeship is:
GI GROUP RECRUITMENT LTD
The reference code for this apprenticeship is VAC1000337450.
Apply now
Closes on Tuesday 30 September 2025
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