Level 3 Database and Research Apprentice (Fundraising)

KING EDWARD VII'S HOSPITAL SISTER AGNES

London, LONDON

Closes in 13 days (Thursday 28 August 2025 at 11:59pm)

Posted on 14 August 2025

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Summary

King Edward VII’s Hospital seeks a Level 3 Database and Research Apprentice (Fundraising). Ideal for starting a career in charity data or fundraising, you’ll support accurate records, donor relations, and insights to grow income. Work includes data entry (50%), research (20%), stewardship (20%), and event support (10%).

Wage

£14,722.50 to £23,809.50, depending on your age

National Minimum Wage

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Upon completion of the apprenticeship, we aim to offer the role on a full-time, permanent basis.

Training course
Business administrator (level 3)
Hours
Flexible.

37 hours 30 minutes a week

Start date

Monday 15 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

1. Data Entry and Database Support (50%)

  • Accurately input and maintain donor and gift records using Raiser’s Edge CRM.
  • Process new donations, update contact details, communication preferences, and event attendance.
  • Reconcile donations with bank statements and assist in ensuring accuracy across financial and donor records.
  • Generate and prepare mailing lists, event invites, and thank-you letters through the CRM system.
  • Support the Charity Governance Committee Lead with administrative tasks, record-keeping and document management relating to governance processes.

2. Prospect Research Support (20%)

  • Assist in identifying new prospective donors using approved online tools and internal resources.
  • Help prepare research profiles, prospect briefings, and insight summaries.
  • Record research findings and activity in Raiser’s Edge and help maintain the prospect pipeline.

3. Donor Stewardship and Communications (20%)

  • Support the production of thank-you letters, donor updates, and other communications.
  • Ensure correspondence is accurate, timely and appropriately logged in the database.
  • Assist with the delivery of stewardship campaigns and personalised materials.

4. Events Support (10%)

  • Provide administrative support for small donor events and cultivation activities.
  • Assist with RSVPs, guest list preparation, invitations and logistics.
  • Attend events to support delivery and help with post-event follow-up, including data entry and thank-you communications.

Where you'll work

You can select which locations you want to apply for in your application on Find an apprenticeship.

This apprenticeship is available in these locations:

  • Paddington Green Campus, 25 Paddington Green, London, W2 1NB
  • BEAUMONT STREET, LONDON, W1G 6AA

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

UNITED COLLEGES GROUP

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

You will be enrolled on a Business Administration Level 3 course , delivered by an accredited training provider in Paddington. You’ll receive a minimum of 6 hours per week of protected learning time during your contracted hours.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4+)
  • Maths (grade 4 +)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Non judgemental
  • Patience

Other requirements

Disclosure and Barring Service (DBS) check required covered by employer.

About this employer

King Edward VII’s Hospital was established in 1899 to provide care to service personnel and veterans of the UK’s Armed Forces. In 2018 the Hospital reaffirmed its commitment to the veteran community by establishing the Centre for Veterans’ Health, which now coordinates all healthcare for service personnel, veterans, their spouses, widows and civil partners.

https://www.kingedwardvii.co.uk/ (opens in new tab)

Company benefits

Complimentary lunch. Once employed full-time, you will be entitled to the full benefits package.

After this apprenticeship

Fundraising Administrator.

Ask a question

The contact for this apprenticeship is:

UNITED COLLEGES GROUP

fundraising@kingedwardvii.co.uk

The reference code for this apprenticeship is VAC1000337073.

Apply now

Closes in 13 days (Thursday 28 August 2025 at 11:59pm)

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