Finance Bookkeeper Administrator Apprentice

EVOLVE COMPUTERS LTD

KINGSTON UPON THAMES (KT1 2SL)

Closes in 15 days (Friday 29 August 2025)

Posted on 13 August 2025

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Summary

Evolve is seeking a motivated and detail-oriented Business Administration Apprentice to join their team. This is an exciting opportunity for someone who is organised, diligent, and proactive, with a genuine interest in learning how a small business operates behind the scenes.

Wage

£21,000 a year

Check minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 5.00pm

37 hours a week

Start date

Friday 31 October 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

You’ll be working closely with different areas of the business, developing a strong foundation in administrative processes while contributing to the smooth running of day-to-day operations.

This role is ideal for someone looking to build a career in business administration within a supportive and dynamic environment. The successful candidate will gain hands-on experience across office management, purchasing and basic bookkeeping.

An aptitude for numbers and a willingness to take initiative will be key to thriving in this role.

Responsbilities will include:

  • Work closely with technical teams to understand operational needs and ensure smooth coordination
  • Assisting with daily operational tasks to keep the business running smoothly
  • Assisting with workplace management (i.e. cleanliness and organisation of physical office space, ordering supplies, etc)
  • Assisting with processing invoices using Xero and Autotask
    Ensure timely payment of supplier bills and customer invoices
  • Maintain up-to-date customer contracts, asset management and Microsoft subscriptions
  • Respond to customer and supplier queries via phone and email, ensuring professional and timely service
  • Help with order processing and delivery support
  • Assist with financial forecasting and maintenance of finance spreadsheet
  • Assist with monthly reporting for team and management meetings
  • Draft new and keep existing internal documentation and processes relevant and up to draft
  • Perform regular bank reconciliations to ensure the accuracy of financial records
  • Submit quarterly VAT returns directly through Xero

Where you'll work

PRINCESS COURT
HORACE ROAD
KINGSTON UPON THAMES
KT1 2SL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LDN APPRENTICESHIPS LTD

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

To meet the requirements of the Level 3 Business Administrator Apprenticeship programme, you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:

  • Formal training, including online learning and internal learning events
  • 1-2-1s with your coach and line manager
  • Observing and shadowing colleagues
  • Writing up learning reflections for your portfolio

Requirements

Desirable qualifications

GCSE in:

  • English (grade 4-9 or A*-C)
  • Maths (grade 4-9 or A*-C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Number skills
  • Team working
  • Initiative
  • Microsoft 365 Suite

About this employer

Evolve is an established Managed Service Provider based in Kingston-upon-Thames, proudly supporting a diverse customer base across the UK and internationally. With a strong foundation built on years of experience, they are trusted by SMEs in sectors such as Renewable Energy, Property, Professional Services, Finance, and Charity.

https://evolvecomputers.co.uk/why-choose-evolve/our-core-values/ (opens in new tab)

After this apprenticeship

  • Full-time employment

Ask a question

The contact for this apprenticeship is:

LDN APPRENTICESHIPS LTD

The reference code for this apprenticeship is VAC1000336898.

Apply now

Closes in 15 days (Friday 29 August 2025)

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