Events and Catering Apprentice

Willkie Farr & Gallagher (UK) LLP

London (EC2Y 9AW)

Closes in 22 days (Friday 29 August 2025 at 11:59pm)

Posted on 7 August 2025

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Summary

An Events and Catering Apprentice at Willkie's London office will gain hands-on experience in all aspects of planning and delivering high-end events, as well as assisting the Front of House team with preparing catering for client meetings and internal initiatives. Everyone at the firm is collaborative, inclusive and approachable.

Wage

£25,250 a year

Check minimum wage rates (opens in new tab)

Training course
Event assistant (level 3)
Hours
Monday to Friday 9:30am to 5:30pm There will be some morning or evening work to be on site at events and any overtime would be paid.

35 hours a week

Start date

Monday 29 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Maintain and update event databases, spreadsheets, calendars and reports
  • Prepare and manage event-related documentation, including printing slides and flyers, creating invitations, schedules and RSVP lists
  • Keep track of internal events cupboard
  • Help with client event setup, registration and on-site coordination
  • Assist in planning and organising internal events and activities, including monthly drinks and cultural events
  • Support the team in booking venues, coordinating vendors and arranging logistics
  • RSVP tracking and management of guest lists
  • Assist in collecting feedback from attendees and prepare post-event reports
  • Help ensure everything is put away after internal events

Where you'll work

Citypoint
1 Ropemaker Street
London
EC2Y 9AW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GINGER NUT MEDIA LIMITED

Training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Operational: Use software packages to create word processing and spreadsheet documents.
  • Operational: Contribute to reports, event project plans and written presentations for clients
  • Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Operational: Show careful attention to regulations and internal policies.
  • Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
  • Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
  • Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
  • Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

More training information

Training will be provided by Ginger Nut Training. Ginger Nut’s delivery is based on a remote, blended model of one-to-one tutor sessions every 4 weeks, group sessions, webinars, online courses, video, and additional support where required. Apprentices are allocated a tutor to guide them through the training, conduct regular meetings and prepare for End Point Assessment. Our tutors are industry experts with relevant industry experience in addition to teaching and coaching expertise.

To support learning, we utilize online resources mapped to the apprenticeship and all learners are given access to LinkedIn Learning, and other bespoke channels designed to support their apprenticeship.

Requirements

Essential qualifications

GCSE in:

  • 3 other subjects (grade 4)
  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Presentation skills
  • Administrative skills
  • Number skills
  • Analytical skills
  • Logical
  • Team working
  • Creative
  • Initiative
  • Non judgemental
  • Patience

About this employer

The role is at the London office of Willkie, a US law firm headquartered in New York. The London office has almost 200 employees across four floors. Willkie globally as 16 offices across 6 countries.

http://www.willkie.com (opens in new tab)

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Once completed, the apprentice will have the skills required to continue as a full-time Events Assistant at a corporate firm, progressing to an Events Coordinator.

Ask a question

The contact for this apprenticeship is:

GINGER NUT MEDIA LIMITED

The reference code for this apprenticeship is VAC1000336005.

Apply now

Closes in 22 days (Friday 29 August 2025 at 11:59pm)

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