Business Administration Apprenticeship (Level 3 )
Webexpenses
ENGLAND (OX28 4BE)
Closes in 24 days (Saturday 30 August 2025)
Posted on 5 August 2025
Contents
Summary
In this varied role, you will gain practical experience across a range of topics; from the day-to-day running of the office to event planning and ensuring that all administrative duties are delivered to a high standard. This position has become available following the success and progression of our current apprentice.
- Wage
-
£19,000 a year
Check minimum wage rates (opens in new tab)
Starting salary is £19,000 which typically increases after year 1 of the apprenticeship has been completed, depending on in role performance and progress.
- Training course
- Business administrator (level 3)
- Hours
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Monday to Friday 9am - 5pm.
Office based at our Witney head office.
35 hours a week
- Start date
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Monday 15 September 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Placing orders, e.g. office stationery and supplies.
- Complete a daily floor walk checklist and weekly stock take.
- Liaise with and be the first point of contact for suppliers.
- Arrange maintenance and repair work.
- Provide support with events and meetings: researching and booking venues and meeting rooms, catering, meeting and greeting visitors.
- Assist with health and safety tasks and risk assessments.
- Comply with all security regulations, primarily ISO 27001 and PCI-DSS.
- Book travel and accommodation for colleagues.
- Complete purchase orders and work with the finance team to resolve any queries as required.
- Receiving and distribution of incoming post and deliveries, arranging couriers and outgoing post.
- General admin tasks as required.
Where you'll work
UNIT 3
DES ROCHES SQUARE
WITNEY
ENGLAND
OX28 4BE
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
ABINGDON AND WITNEY COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Your training will be a blend of on-the-job, attending college and completing assignments set by the college for the duration of the apprenticeship.
College comprises 10 weeks, at either the Abingdon or Witney campus. If the successful candidate joins us in autumn 2025, college will commence in January 2026.
More training information
Abingdon & Witney College will assign you a training coordinator for the duration of the apprenticehip and hold regular progress meetings with you and your line manager.
Once the 10 week college course has ended, your lecturer/assessor will meet with you regularly, set and assess assignments.
On the job training will provide you with varied experience and exposure to office management and event planning.
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- A desire to learn
Other requirements
We are looking for an apprentice with a genuine desire to learn and develop their skills. You must be prepared to work full time and complete the assigned projects set by the college.
About this employer
Founded in 2000 as an expense management SaaS company, Webexpenses now provides reliable, efficient and risk-free expense management to 2,000+ finance teams and 300,000 users in 70+ countries. Our global company has grown alongside our product offering, which now includes invoice processing, automated expense reimbursement and business expense auditing. Headquartered in Witney, we employ over 100 people across the UK and Australia. We are a growing business and now is an exciting time to be joining us. We invest in the development of our people and provide career progression opportunities.
http://www.webexpenses.com (opens in new tab)
Company benefits
We offer a range of benefits which includes: 25 days holiday + an extra day off on your birthday. Private medical cover, EAP scheme, Life insurance. Cycle to Work scheme. Volunteering days. On-site benefits.
After this apprenticeship
Once the apprenticeship has been passed, it is our intention to offer a permanent position in our Business Support team, for example as a Business Support Executive. With this position comes more responsibility and autonmy.
Ask a question
The contact for this apprenticeship is:
ABINGDON AND WITNEY COLLEGE
careers@webexpenses.com
The reference code for this apprenticeship is VAC1000335488.
Apply now
Closes in 24 days (Saturday 30 August 2025)
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