Business Administration Apprentice (Housing, Neighbourhood & Building Services)
Portsmouth City Council
Southsea (PO5 4EZ)
Closes in 19 days (Monday 25 August 2025)
Posted on 5 August 2025
Contents
Summary
Portsmouth City Council is looking for a Business Administrator Apprentice to join their Customer Repairs Team, supporting all our Building Maintenance teams and the Customer Repairs Manager. Candidates must be enthusiastic, good communicators, organised, methodical and able to prioritise multiple demands.
- Wage
-
£24,310 a year
Check minimum wage rates (opens in new tab)
27 days annual holiday.
- Training course
- Business administrator (level 3)
- Hours
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Monday - Friday, with hours typically between 8.30am and 5.00pm, with some flexibility.
37 hours a week
- Start date
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Wednesday 1 October 2025
- Duration
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2 years
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will be based at one of the Area Housing Offices, working as part of the Customer Repairs Team, reporting directly to the Customer Repairs Manager.
- The Customer Repairs Team is within Portsmouth City Council's Building Maintenance service and will be supporting the Building Repairs teams
- You will be required to support the Building Maintenance teams to manage our assets by carrying out a range of administrative duties, including raising purchase orders, customer satisfaction surveys, uploading information on our IT systems, and arranging customer appointments for repairs and servicing
- You will be supporting our Customer Repairs Officers during busy periods and act as the main point of contact for tenants, leaseholders, PCC employees and site managers requesting repairs
- As Business Administrator Apprentice, you will also be responsible for coordinating and allocating recommendations from fire risk assessments and arranging reviews as necessary
Where you'll work
Somerstown Housing Office
Tyseley Road
Southsea
PO5 4EZ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
HTP APPRENTICESHIP COLLEGE LTD
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
You will be undertaking the Level 3 Business Administrator Apprenticeship Standard and fully supported by HTP Apprenticeship College.
You will be developing Knowledge, Skills, and Behaviours in the following areas:
- IT
- Record and Document Production
- Decision Making
- Interpersonal Skills
- Quality Planning
- Project Management
- Business Processes
As part of the Off-the-job training, you will complete a portfolio of evidence, attend online workshops, have time to study independently, undertake research and write assignments.
The apprenticeship is assessed independently at the end of the practical training. The assessments include an online multiple-choice test, a business project and presentation and a professional discussion based on a portfolio of evidence.
More training information
For more information on HTP Apprenticeship College - www.htp.ac.uk
Requirements
Essential qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Initiative
About this employer
Housing, Neighbourhood & Building Services is a department within Portsmouth City Council, responsible for managing and maintaining council housing, providing related services, and overseeing neighbourhood and building projects. This includes tasks like repairs and maintenance, gas servicing, fire safety compliance, and managing community facilities. The department also focuses on resident engagement and support, ensuring homes are safe, secure, and part of thriving local communities.
https://www.portsmouth.gov.uk/ (opens in new tab)
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
This is a fixed-term apprenticeship contract.
Ask a question
The contact for this apprenticeship is:
HTP APPRENTICESHIP COLLEGE LTD
Simon Attrill
simon.attrill@htp.ac.uk
01983533926
The reference code for this apprenticeship is VAC1000335285.
Apply now
Closes in 19 days (Monday 25 August 2025)
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