Business Admin Apprentice

INSTANT CLEARANCES LTD

Boldon Colliery (NE35 9PE)

Closes in 19 days (Wednesday 20 August 2025 at 11:59pm)

Posted on 30 July 2025

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Summary

We are a dynamic logistics and customs solutions company working with international imports and exports. We're looking to expand our team with a motivated apprentice who wants to build a career in customs, logistics, and business operations. This apprenticeship role offers hands-on experience in customs administration and data management.

Wage

£14,722.50 a year

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Training course
Business administrator (level 3)
Hours
Monday - Friday, 8.30am - 5.00pm

37 hours 30 minutes a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Prepare and submit import/export customs declarations
  • Create T1 transit documents and manage other customs-related paperwork
    (e.g., EU import/export forms, barcode clearances)
  • Handle general administrative tasks related to customs processes
  • Extract, collect, and organize data for reporting and compliance
  • Build and maintain documents for customs and business operations
  • Assist with accounting entries and financial admin tasks
  • Support the sales team with customer records and CRM updates
  • Contribute to social media and digital marketing campaigns
  • Create and schedule content for social platforms
  • Write and manage email communications (internal/external)

Where you'll work

Unit 14 Witney Way
Boldon Business Park
Boldon Colliery
NE35 9PE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

ZENITH PEOPLE LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

  • You will be studying a Level 3 Business Administrator Apprenticeship standard over an 18-month period
  • This is a fully work-based programme - you will get allocated time to complete your apprenticeship work and also receive regular meetings with your training provider

Requirements

Essential qualifications

GCSE or equivalent in:

  • English (grade 4)
  • Maths (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Administrative skills
  • Analytical skills
  • Attention to detail
  • Communication skills
  • Customer care skills
  • IT skills
  • Number skills
  • Organisation skills
  • Team working

About this employer

Here at Instant Clearances, we make your customs process quick, easy and hassle free. The clearance process can be time-consuming, we aim to make sure the declarations are correct to cut out delays to your transport. We submit Import and Export Declarations to and from the UK/EU. Along with T1 documentation. All tailored to your needs. We act as your agent to submit this process and make it hassle free for your business. We will keep in contact throughout the declaration process to make sure we input the correct data. All of our declaration are complaint with the latest regulations.

After this apprenticeship

  • Potential full-time position upon completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

ZENITH PEOPLE LIMITED

The reference code for this apprenticeship is VAC1000334714.

Apply now

Closes in 19 days (Wednesday 20 August 2025 at 11:59pm)

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