Business Administration Apprenticeship
KILNBRIDGE CONSTRUCTION SERVICES LTD.
London (NW10 6DZ)
Closes on Friday 5 September 2025
Posted on 29 July 2025
Contents
Summary
The opportunity to start a career within construction, with a recognised company working on iconic jobs such as HS2. As an apprentice, you will be on a development plan and a career mentor to help your progression throughout your apprenticeship. We offer a competitive salary, 22 days annual leave, virtual doctors, Shopping discounts.
- Wage
-
£17,667 to £28,571.40, depending on your age
National Minimum Wage
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, 08:00 - 17:00
45 hours a week
- Start date
-
Monday 10 November 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The role of Site Administrator / Document Controller exists to ensure all site administration is kept in an organized and methodical manner in line with agreed Company procedures.
Key Responsibilities:
- Familiarise with project document control requirements, reporting any deviations or problems to both the Projects Manager and Administration Manager
- Working alongside the project team to ensure all correspondence, documents and drawings are checked, logged/registered, stamped and distributed to relevant parties
- Maintain the site filing system (electronic and manual) in line with company procedures and project specific site file control document
- Format and issue paper correspondence, e-mails, minutes of meetings and any required reports in standard company format
- Assist with the preparation of reporting documents when required
- Notify / report all foreseen issues that have potential to disrupt the information flow or audit trail of the project
- Ensure all required registers are up to date and completed correctly
- Generate reports when required
- Ensure obsolete/superseded documents are suitably referenced and access is restricted
- Liaise with contractors and subcontractors as/if required
- Assist project management team (PMT) to compile handover records for submission to client as part of handover packs
- Ensure that site office is kept stocked with stationery items as required
- When project finishes, ensure that archive procedures (electronic and hard copies) are followed
- Ensure that site office is kept as tidy and in a professional manner as possible
- Support the site team with other administration duties as/if required
Where you'll work
Old Oak Common Depot
Old Oak Common Lane
London
NW10 6DZ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
EALING, HAMMERSMITH & WEST LONDON COLLEGE
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Business Administration Level 3 Apprenticeship Standard:
Business Administrator Level 3 Apprenticeship Standard:
- You will work on a live building site office and receive training from a recognised provider either one day a week or on a block release
- Functional Skills maths and English (if required)
More training information
- CSCS card desired but not essential
- This role would be suitable for a school or college leaver
Requirements
Essential qualifications
GCSE in:
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Number skills
- Logical
- Team working
- Initiative
- Patience
- Physical fitness
About this employer
Kilnbridge has a hard-earned reputation for delivering construction and civil engineering projects – particularly those with difficult or unusual challenges to resolve. Founded in 1991 by our Chairman and Founder, Dermot McDermott as a general building and civil engineering contractor, we initially undertook builders’ work packages across the Canary Wharf development and southeast London. We quickly developed into a multi-disciplinary, national engineering and construction business that currently employs more than 1,000 people. Today, Kilnbridge offers expertise in Building & Civil Engineering, Concrete Cutting and Controlled Demolition, Fire Protection and Waste Management. These key service areas are supported by our in-house capabilities in Engineering & Design, Fabrication (K FAB) and Plant and construction equipment (K PLANT). Working collaboratively with clients in a wide range of industry sectors, we capitalise fully on our teams’ in-depth knowledge, experience and skills to realise their vision. Our diverse and highly talented workforce delivers outstanding and often award-winning bespoke solutions through innovation, courage and determination. Kilnbridge proactively embraces equality, diversity and inclusion throughout the business, and has an industry leading safety culture. In March 2021 we became an employee-owned business, with the aim of safeguarding our future for the benefit of everyone who works here.
http://www.kilnbridge.com (opens in new tab)
Company benefits
Contributory pension scheme. Our Virtual GP. Perks at Work Shopping. Free help and advice on finance, pension and investment New car discounts. Discounted home and car insurance.
After this apprenticeship
- Once you have achieved the Level 2 qualification you will have the opportunity to progress to the next level
- Ultimately, and depending on the individual, you could advance to a supervisory or management role within the construction industry
Ask a question
The contact for this apprenticeship is:
KILNBRIDGE CONSTRUCTION SERVICES LTD.
HR Department
apprenticeships@kilnbridge.com
020 7511 1888
The reference code for this apprenticeship is VAC1000334467.
Apply now
Closes on Friday 5 September 2025
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