Business Administration Apprenticeship - John Port Spencer Academy

THE SPENCER ACADEMIES TRUST

Derby (DE65 6LU)

Closes in 24 days (Wednesday 20 August 2025 at 11:59pm)

Posted on 25 July 2025

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Summary

The role of School Administrator is a vital part of the administration team, supporting the smooth running of all academy activities. The role will require adaptability, covering our main and student receptions, and supporting with a number of administrative processes.

• Wage:

  £14,526.20 for your first year, then could increase depending on your age

  National Minimum Wage rate for apprentices

  Check minimum wage rates (opens in new tab)

  £7.55 per hour

• Training course: Business administrator (level 3)
• Hours: Monday to Friday (8.30am to 4pm).

  37 hours a week

• Start date:

  Monday 15 September 2025

• Duration:

  1 year 6 months

• Positions available:

  1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

• To receive and welcome all visitors to the school in a friendly and professional manner
• Process ID checks for all visitors in accordance with the Trust safeguarding procedures, ensuring that everyone is signed in and out and wearing appropriate identification
• To seek to ensure the safety and welfare of pupils by being aware of unexpected visitors and reporting to the senior management team any concerns
• To ensure that all queries, either in person or by telephone, are dealt with efficiently and appropriately
• To keep display material up to date in the office and reception area, including parent packs, standard forms etc, and replenish as necessary to ensure the smooth running of the office
• To operate the school gates in accordance with the Trust safeguarding procedures
• In the event of a fire or fire drill, assist with printing the fire registers and providing them to SLT in a timely manner
• To check the info@ inbox and forward messages to the appropriate staff
• Receipt and distribution of incoming mail and internal mail to assist in effective communications within the school. Postage of outgoing mail
• Carry out Administration duties as directed by the Principal, Operations Manager, Office Manager and Senior Leadership Team
• Operate and maintain relevant equipment and ICT software packages eg; SIMs, Word, Excel, email
• Fire Warden to follow school procedures in the event of an emergency
• Operate reprographic equipment in order to provide an efficient service in accordance with school policy and arrange servicing when required.
• To undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job.

Where you'll work

Main Street
Etwall
Derby
DE65 6LU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

LET ME PLAY LIMITED

Training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

• Qualification: Business Administrator – Level 3 (equivalent to A Level)
• Duration of course: 18 months
• Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)
• All learning delivered online/remotely alongside role

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Analytical skills
• Logical
• Team working
• Initiative

Other requirements

This position will be based in a secondary school, so you will need to be comfortable working in that environment. Please note: A successful offer of employment will require DBS checks and references as part of your enrolment.

About this employer

John Port Spencer Academy is a large and vibrant community school demonstrating a common purpose and ambition - to ensure the very best learning experience for each and every student. We are a Good School (Ofsted 2022) and we recognise that every student has their own individual strengths, gifts and talents; our aim is to ensure that these are all nurtured and developed to their full potential. John Port Spencer Academy is part of the Spencer Academies family of schools.

After this apprenticeship

Possible full-time employment upon completion of the apprenticeship. 

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Horiya

horiya.haji@lmpeducation.org

The reference code for this apprenticeship is VAC1000333755.

Apply now

Closes in 24 days (Wednesday 20 August 2025 at 11:59pm)

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