Apprentice Recruitment Coordinator

Polaris

Milton Keynes (ME17 8LX)

Closes in 13 days (Tuesday 5 August 2025 at 11:59pm)

Posted on 22 July 2025

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Summary

We are seeking a motivated and well-organised Apprentice Recruitment Coordinator to join our HR team in supporting the recruitment efforts of our expanding Education division. Polaris Education, a part of the Polaris Community, has been dedicated to improving the lives of young people for over 30 years.

Wage

£13,741 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course
Recruiter (level 3)
Hours
9am - 5pm, working days TBC

35 hours a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

  • Assist with recruitment administration tasks throughout the start-to-end recruitment lifecycle for permanent and fixed-term vacancies at Polaris Education, including processing job advertisements and supporting appointment arrangements
  • Assist in managing all agreed job vacancies through the company recruitment system, ensuring accurate recording of all vacancy-related information throughout the recruitment process
  • Liaise with the wider HR team and Internal Recruiter to understand the vacancy requirements and set closing dates and interview dates for recruitment
  • As directed, ensure all vacancies are advertised internally and externally where required on the company job sites via our marketing department
  • Assist in monitoring the recruitment inbox, ensuring timely and professional responses to incoming emails
  • Support the management of recruitment applications through the company’s recruitment system, including forwarding applications to Hiring Managers and following up for feedback
  • Assist in sending update letters to applicants who are not shortlisted at the CV stage, using the company’s recruitment system and following established procedures
  • Support candidate communication throughout the recruitment process, helping to keep applicants informed of their progress and promoting a positive image of the company as an ‘Employer of Choice’
  • Assist in coordinating interview arrangements by confirming shortlisted candidates with the Hiring Manager and helping to ensure candidates receive all necessary information to prepare for their interview

Where you'll work

Polaris Wavendon Tower
Wavendon Business Park Ortensia Drive
Milton Keynes
ME17 8LX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

GLOUCESTERSHIRE COLLEGE

Training course

Recruiter (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Identify, progress, and convert leads into new candidates, placements, or clients.
  • Source vacancies in line with stakeholder requirements and organisational policies and procedures.
  • Manage and maintain stakeholder relationships and their role within the recruitment process.
  • Interpret and apply regulation and legislation, share best practice, and advise stakeholders on their application.
  • Plan and manage recruitment campaigns to attract candidates, including agreeing objectives with stakeholders and monitoring performance.
  • Research, identify and attract candidates using methods to satisfy job requirements, including those with transferrable skills to move from the legacy carbon economy to green economy jobs.
  • Process, review, and progress candidate applications.
  • Create and present diverse short lists of candidates to stakeholders.
  • Inform and advise candidates on the outcome of their application at the individual stages of the recruitment process, including those that have been unsuccessful.
  • Manage the recruitment and selection process for candidates, including those who require reasonable adjustments.
  • Communicate information through different media, for example face-to-face or online meetings, emails, reports, and presentations.
  • Engage with stakeholders to review recruitment processes and identify opportunities for continuous improvement and improving own performance.
  • Review services provided and implemented improvements based on stakeholder feedback.
  • Place candidates into roles that match their skills and stakeholder requirements.
  • Use technology and software tools to manage information, ensuring compliance with organisation and legislation requirements.
  • Challenge poor practice and non-compliance with the recruitment process and escalate where appropriate.
  • Identify future changes in the sector that may impact the organisation, for example technology advances.
  • Interpret policies to support and promote the delivery of equity, diversity, and inclusion in the workplace, and monitor their impact on recruitment activities.
  • Identify and apply sustainable and greener methods of working, for example reducing energy and paper consumption, managing diaries to reduce carbon emissions (hold virtual meetings or attend multiple external meetings on the same day), considering greener options when booking venues for assessment centres or planning recruitment campaigns.
  • Identify and maximise opportunities to support the organisation’s business strategy, for example growing client or candidate pipelines.
  • Manage resources within budget requirements.
  • Respond to stakeholder complaints and escalate where appropriate.
  • Identify, progress, and convert leads into new candidates, placements, or clients.
  • Source vacancies in line with stakeholder requirements and organisational policies and procedures.
  • Manage and maintain stakeholder relationships and their role within the recruitment process.
  • Interpret and apply regulation and legislation, share best practice, and advise stakeholders on their application.
  • Plan and manage recruitment campaigns to attract candidates, including agreeing objectives with stakeholders and monitoring performance.
  • Research, identify and attract candidates using methods to satisfy job requirements, including those with transferrable skills to move from the legacy carbon economy to green economy jobs.
  • Process, review, and progress candidate applications.
  • Create and present diverse short lists of candidates to stakeholders.
  • Inform and advise candidates on the outcome of their application at the individual stages of the recruitment process, including those that have been unsuccessful.
  • Manage the recruitment and selection process for candidates, including those who require reasonable adjustments.
  • Communicate information through different media, for example face-to-face or online meetings, emails, reports, and presentations.
  • Engage with stakeholders to review recruitment processes and identify opportunities for continuous improvement and improving own performance.
  • Review services provided and implemented improvements based on stakeholder feedback.
  • Place candidates into roles that match their skills and stakeholder requirements.
  • Use technology and software tools to manage information, ensuring compliance with organisation and legislation requirements.
  • Challenge poor practice and non-compliance with the recruitment process and escalate where appropriate.
  • Identify future changes in the sector that may impact the organisation, for example technology advances.
  • Interpret policies to support and promote the delivery of equity, diversity, and inclusion in the workplace, and monitor their impact on recruitment activities.
  • Identify and apply sustainable and greener methods of working, for example reducing energy and paper consumption, managing diaries to reduce carbon emissions (hold virtual meetings or attend multiple external meetings on the same day), considering greener options when booking venues for assessment centres or planning recruitment campaigns.
  • Identify and maximise opportunities to support the organisation’s business strategy, for example growing client or candidate pipelines.
  • Manage resources within budget requirements.
  • Respond to stakeholder complaints and escalate where appropriate.

Training schedule

Recruiter Level 3.

Requirements

Essential qualifications

GCSE in:

  • English (grade C/4)
  • Maths (grade C/4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Team working

Other requirements

Passing a Disclosure and Barring Service (DBS) check.

About this employer

We are Polaris, one of the UK’s largest leading communities of children’s service providers. Within the community, we have independent fostering and adoption agencies that have been passionately improving the lives of young people for over 30 years, as well as Leaving Care services, Education, and bespoke children’s services contracts. Our nurturing community works collectively to support the very best outcomes for each and every child in our care. We’re ambitious for our children and young people, families, and staff, and believe in their futures.

https://www.polariscommunity.co.uk/ (opens in new tab)

Company benefits

Hybrid working, 30 days Annual Leave increasing to 35 days with length of service, plus Bank Holidays, contributory Pension Scheme, Life Insurance, Employee Discount Scheme, flexible approach to working hours.

After this apprenticeship

Successful completion of the apprenticeship may lead to a permanent position as an Internal Recruiter.

Ask a question

The contact for this apprenticeship is:

Polaris

Zoe Chittenden

Zoe.Chittenden@polariscommunity.co.uk

The reference code for this apprenticeship is VAC1000333054.

Apply now

Closes in 13 days (Tuesday 5 August 2025 at 11:59pm)

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