HR & Training Administrator Apprentice
GUILDMORE LTD
Bromley (BR1 3AA)
Closes in 27 days (Monday 18 August 2025 at 11:59pm)
Posted on 21 July 2025
Contents
Summary
The HR & Training Administrator Apprentice will play a key role in supporting the Human Resources function by delivering high-quality administrative support across HR operations and training coordination. This is an excellent entry-level opportunity for a motivated and organised individual.
- Wage
-
£14,918.80 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, working hours to be confirmed.
37 hours 30 minutes a week
- Start date
-
Monday 8 September 2025
- Duration
-
1 year 7 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
HR Administration
- Assist in maintaining employee records and other HR documentation to ensure accuracy, compliance, and up-to-date records. This includes scanning hardcopy employee files and electronically filing them into the HR system supporting the departments move towards a paperless approach.
- Assist in managing the HR inbox, responding to routine queries and directing day-to-day correspondence to the appropriate team members in a timely and professional manner.
- Support the onboarding process for new employees, ensuring all necessary paperwork is completed and induction materials are provided.
- Coordinate cards and gifts for staff occasions, including birthdays, employee milestones, and leavers, to support employee engagement and recognition initiatives.
- Assist in preparing HR reports and documentation, and other administrative tasks as needed.
- Provide administrative support for the delivery of HR projects such as wellbeing programmes, diversity initiatives, or system rollouts.
- Assist with organising staff events, including planning, coordination, and logistical support to help ensure successful and engaging team activities.
- Provide general administrative support to the HR team, assisting with day-to-day tasks, documentation, and ad hoc projects to ensure smooth departmental operations.
- Maintain confidentiality and professionalism at all times when handling employee information.
Training Coordination
- Schedule and coordinate mandatory training courses such as CSCS, SMSTS, SSSTS, Manual Handling, First Aid, Asbestos Awareness, Working at Height, and other trade-specific certifications.
- Liaise with external training providers to arrange bookings, renewals, and site visits.
- Maintain a live training matrix, ensuring all staff certifications are up-to-date and compliant with industry and company standards.
- Keep track of mandatory training requirements and certifications for employees.
- Issue training reminders to staff and line managers ahead of expiry dates.
Where you'll work
61 Widmore Road
Bromley
BR1 3AA
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
LONDON SOUTH EAST COLLEGES
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Requirements
Desirable qualifications
GCSE in:
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
Other requirements
- High level of confidentiality, reliability and honesty. - Organisational and administrative skills with high attention to details. - Ability to advise and work with senior members of staff. - Strong verbal and written communication skills with the ability to engage effectively with employees at all levels. - Interpersonal skills – a friendly and approachable demeanour, with a passion for helping others. - Willingness to take ownership and personal responsibility for own actions as part of a company culture that values ‘lessons learned’ above blame. - Flexible and proactive. - Ability to prioritise workload.
About this employer
Our mission at Guildmore Ltd is clear: to achieve sustainable growth and become a leader in sustainability and corporate responsibility. We actively contribute to the communities we serve by prioritising long-term partnerships, investing in the development of our employees, and upholding environmental responsibility. Through our four specialised business units, we offer comprehensive solutions tailored to meet the unique needs of our clients and communities.
After this apprenticeship
A permanent position in the company and growing opportunities.
Ask a question
The contact for this apprenticeship is:
LONDON SOUTH EAST COLLEGES
The reference code for this apprenticeship is VAC1000332686.
Apply now
Closes in 27 days (Monday 18 August 2025 at 11:59pm)
Sign in with your GOV.UK One Login to apply.