Archives Assistant Apprentice

Worcestershire County Council

Worcester (WR1 3PD)

Closes in 18 days (Friday 8 August 2025 at 11:59pm)

Posted on 17 July 2025

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Summary

This role is a Level 7 Archivist and Records Manager apprenticeship, enabling the postholder to become a qualified archivist through a new technical training route. You will be employed on the full range of tasks, listing and cataloguing archives, answering enquiries, fulfilling the rota with the public search room desk duties, supporting archivists.

Wage

£23,450 a year

Check minimum wage rates (opens in new tab)

£23,450 to £23,821 per annum

Training course
Archivist and records manager (level 7)
Hours
Mondays to Fridays from 9am to 5pm, may work the occasional evening and Saturdays.

35 hours a week

Start date

Monday 8 September 2025

Duration

3 years

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Where you'll work

The Hive
Sawmill Cl
The Butts
Worcester
WR1 3PD

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

THE UNIVERSITY OF WESTMINSTER

Training course

Archivist and records manager (level 7)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Negotiate with depositors/donors regarding acquisitions, and with internal and external colleagues/stakeholders regarding security, maintenance and disposal of records
  • Confirm that the archives and/or records are stored correctly and they are monitored in accordance with legislation, guidelines and regimes for example PD BS 4971:2017 British Standard Guide for the storage and exhibition of archival materials.
  • Develop and maintain archives and records management policies, procedures and processes ensuring their application.
  • Consider and implement selection, acquisition, retention, appraisal, classification, audit and disposal principles to records.
  • Organise and manage the digitisation of archival material, including identifying suitable records, scanning, creating metadata, and making images available online.
  • Manage the care of born-digital and digitised records, including their management, appraisal, classification, storage, access and, where appropriate, long term preservation.
  • Arrange, describe and classify analogue, digitised and born-digital records in a variety of formats in accordance with professional standards
  • Confirm that accurate paper and digital location records are kept considering the use of different processes such as barcoding.
  • Manage compliance with legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation, copyright and intellectual property.
  • Organise and manage audits to make sure that the materials are identified and are stored as safely and securely as possible. This includes making sure that flood, fire, preservation and conservation plans are identified and adhered to by the organization.
  • Work in partnership with other specialists for example conservators, sound technicians, or software engineers/developers and other IT experts to arrange for work to be carried out.
  • Develop/maintain risk assessment(s) and undertake regular reviews to identify and prioritise risks including mitigation actions
  • Use IT software and systems to accurately store, interrogate, interpret and analyse information as required by the archives/records service or by internal/external stakeholders.
  • Use appropriate technology and specialist equipment relevant to the collections or services for example workstations or software suites to support digital preservation.
  • Develop/manage outreach strategies to engage, develop and maintain internal and external audiences and communities such as open days, social media use or accessible exhibitions to ensure accessibility for as wide an audience as possible.
  • Use influencing skills with key decision makers in the sector to enhance the archives and records management service.
  • Commission, undertake and disseminate research to support the archives and records management service and/or facilitate research requests from stakeholders ensuring timely and accurate responses.
  • Share best practice and/or deliver training to internal staff/external organisations regarding archival or records management activities
  • Identify potential funding streams, present ideas, analysis and content and make recommendations, usually in the form of reports, to support the submission of various types of funding applications and future funding strategies.
  • Apply project and budget management principles to plan, priorities and balance workload to meet agreed timescales, cost and quality objectives, observing and acting within relevant delegated expenditure authorities and resource streams
  • Create content and present information about the collections and/or services for relevant internal or external audiences. Keep up-to-date with sector and wider trends for digital engagement, making recommendations for implementation of changes identified.
  • Apply specialism(s) relevant to the organisation or collections, for example: coding or other advanced digital skills, advanced information governance, languages, paleography, working with a specific audience (e.g., children/young people).
  • Identify and communicate with various internal/external stakeholders with shared strategies, goals and objectives to identify and overcome barriers to service improvement and collection development.
  • Undertake business planning processes including continuity planning and apply legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation.
  • Apply the people/volunteer management policies for example assessing work plans and training needs and managing performance
  • Negotiate with depositors/donors regarding acquisitions, and with internal and external colleagues/stakeholders regarding security, maintenance and disposal of records
  • Confirm that the archives and/or records are stored correctly and they are monitored in accordance with legislation, guidelines and regimes for example PD BS 4971:2017 British Standard Guide for the storage and exhibition of archival materials.
  • Develop and maintain archives and records management policies, procedures and processes ensuring their application.
  • Consider and implement selection, acquisition, retention, appraisal, classification, audit and disposal principles to records.
  • Organise and manage the digitisation of archival material, including identifying suitable records, scanning, creating metadata, and making images available online.
  • Manage the care of born-digital and digitised records, including their management, appraisal, classification, storage, access and, where appropriate, long term preservation.
  • Arrange, describe and classify analogue, digitised and born-digital records in a variety of formats in accordance with professional standards
  • Confirm that accurate paper and digital location records are kept considering the use of different processes such as barcoding.
  • Manage compliance with legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation, copyright and intellectual property.
  • Organise and manage audits to make sure that the materials are identified and are stored as safely and securely as possible. This includes making sure that flood, fire, preservation and conservation plans are identified and adhered to by the organization.
  • Work in partnership with other specialists for example conservators, sound technicians, or software engineers/developers and other IT experts to arrange for work to be carried out.
  • Develop/maintain risk assessment(s) and undertake regular reviews to identify and prioritise risks including mitigation actions
  • Use IT software and systems to accurately store, interrogate, interpret and analyse information as required by the archives/records service or by internal/external stakeholders.
  • Use appropriate technology and specialist equipment relevant to the collections or services for example workstations or software suites to support digital preservation.
  • Develop/manage outreach strategies to engage, develop and maintain internal and external audiences and communities such as open days, social media use or accessible exhibitions to ensure accessibility for as wide an audience as possible.
  • Use influencing skills with key decision makers in the sector to enhance the archives and records management service.
  • Commission, undertake and disseminate research to support the archives and records management service and/or facilitate research requests from stakeholders ensuring timely and accurate responses.
  • Share best practice and/or deliver training to internal staff/external organisations regarding archival or records management activities
  • Identify potential funding streams, present ideas, analysis and content and make recommendations, usually in the form of reports, to support the submission of various types of funding applications and future funding strategies.
  • Apply project and budget management principles to plan, priorities and balance workload to meet agreed timescales, cost and quality objectives, observing and acting within relevant delegated expenditure authorities and resource streams
  • Create content and present information about the collections and/or services for relevant internal or external audiences. Keep up-to-date with sector and wider trends for digital engagement, making recommendations for implementation of changes identified.
  • Apply specialism(s) relevant to the organisation or collections, for example: coding or other advanced digital skills, advanced information governance, languages, paleography, working with a specific audience (e.g., children/young people).
  • Identify and communicate with various internal/external stakeholders with shared strategies, goals and objectives to identify and overcome barriers to service improvement and collection development.
  • Undertake business planning processes including continuity planning and apply legislation and regulations as appropriate to the service and situation, for example health and safety, Data Protection legislation.
  • Apply the people/volunteer management policies for example assessing work plans and training needs and managing performance

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

More training information

Online taught sessions every fortnight and also on-site taught sessions every three months location TBA - London or various sites in Midlands and North of England. They will receive assignments every 2-months, and review meetings with their Tutor online every 8-weeks.

Requirements

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

About this employer

Worcestershire County Council delivers an array of services which support our residents and businesses. These include providing social care of some of the most vulnerable in society, helping the next generation get the best start in life through education, investing in our transport network, disposing of household waste sustainably, provision of Library service & country parks and supporting health & wellbeing within our communities.

http://Worcestershire.gov.uk (opens in new tab)

Company benefits

- 26 days holiday, plus bank holidays, going up to 31 days when you have been with us for 5 yrs. - Local Government Pension Scheme - Opportunity for learning & development - We are proud to offer hybrid working to provide better work/life balance.

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Ask a question

The contact for this apprenticeship is:

Worcestershire County Council

Adrian Gregson

AGregson3@worcestershire.gov.uk

01905844929

The reference code for this apprenticeship is VAC1000332380.

Apply now

Closes in 18 days (Friday 8 August 2025 at 11:59pm)

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