Events Assistant Apprenticeship

Summary

In this exciting role, you’ll support the team across all stages of event coordination, from sourcing suitable venues and shaping event concepts. to handling key logistics such as transport, catering, and equipment You'll play an active part in bringing events to life, from high-profile corporate gathering or an educational children’s activity.

Wage

£25,780 a year

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City of London Corporation staff can take advantage of the pension scheme. They also receive discounts and special offers for a wide range of products and services.

Training course

Event assistant (level 3)

Hours

9:15 am- 5:00 pm Monday – Friday Flexibility will be required for business needs including some weekend work for events

35 hours a week

Start date

Monday 1 September 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Purpose of Post:

The main duties of the post holder include supporting the management of a range of events both small-scale and large high-profile events across Epping Forest. The post includes planning, delivery and administration.

Main Duties & Responsibilities:
Project Management:

To undertake and manage events, planning and delivering to deadlines ensuring that results achieved meet strategic objectives.
Assist in delivery of multiple projects and events in collaboration with other project staff, and local organisations.
Set up event booking via external sites such as Eventbrite.
Work with the communications team developing and promoting events via publications, web content, external website listings and social media campaigns.
Carry out administrative tasks such as managing inboxes, booking management, minuting meetings, writing press releases, reporting.
Support the Engagement team with implementing effective monitoring and evaluation.
Assist with conducting evaluation of events delivered.

Communications and Engagement:

Designing and delivery of small-scale local engagement events, in addition to, supporting on larger scale high-profile events.
To provide high-level customer service and communications with stakeholders and guests.
Undertake any other duties that may reasonably be requested appropriate to the grade.
To assist in promoting a culture of continuous improvement in the quality of service delivery in pursuit of best value.
Actively seek to implement the CoLC’s Equal Opportunity Policy and the Corporation’s objective to promote equality of opportunity in relation to the duties of their Post.
Actively seek to implement the CoLC’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times, give due regard to the health and safety of both themselves and others when carrying out their duties.

Where you'll work

Epping Forest
Nursery Rd,
Epping
IG10 4AE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

COMMON COUNCIL OF THE CITY OF LONDON

Your training course

Event assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
Operational: Use software packages to create word processing and spreadsheet documents.
Operational: Contribute to reports, event project plans and written presentations for clients
Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
Operational: Show careful attention to regulations and internal policies.
Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Your training plan

You will be supported to achieve the Events Assistant Level 3 apprenticeship. Theoretical training will be monthly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Non judgemental
Patience

About this company

The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

http://www.cityoflondon.gov.uk (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.

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