Business Administration and Document Controller Apprenticeship

Summary

A fantastic opportunity has come up in a growing employer that offers strong career development opportunities for the right candidate. Working as a document controller within the projects team, your days will be varied and fast paced as you’ll be dealing with a broad range of people in the office and over the phone.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

Monday to Thursday 8.30am till 5pm with 45 mins lunch and Friday 8.30am till 3.45pm with 30 minutes lunch.

37 hours 30 minutes a week

Start date

Monday 11 August 2025

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

To provide comprehensive administrative support across sales, procurement, logistics, and financial functions, ensuring efficient supply chain operations, cost-effective procurement, and accurate financial processing. This role plays a vital part in maintaining compliance, data integrity, and internal coordination within OES Group Ltd.

Assist with the control, distribution, and tracking of incoming and outgoing project documentation
Ensure all project documentation is correctly filed and version-controlled
Support the Projects Team in maintaining compliance with internal document control procedures and industry standards
Upload, update, and retrieve documents from electronic document management systems (EDMS)
Liaise with project managers, engineers, contractors, and external stakeholders regarding document submissions and approvals
Assist in preparing document transmittals and reports as required
Participate in audits and quality checks of project documentation
Contribute to continuous improvement of document control processes and systems

This position is subject to a probationary period.

Previous administrative or office experience would be an advantage (can be voluntary or school-based) along with an interest in project work, engineering, or Marine/Offshore Wind related industries.

Where you'll work

Renewable House
Queensway North, Team Valley Trading Estate
Gateshead
NE11 0NY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

ACCESS TRAINING LIMITED

Your training course

Business administrator (level 3)

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What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will be attending day release sessions at Access Training on Team Valley 1 day per month

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Initiative
Strong organisational skills
Good time management
A willingness to learn

About this company

At OES Group, we provide advanced solutions to combat fouling and corrosion in maritime, renewable energy, and port infrastructures. Our innovative technologies, including Cooper based impresses current anti fouling (ICAF), Utrasonic Anti-Fouling and Cathodic protection systems using Impressed Current (ICCP) and Galvanic Anodes (GACP) offer prolonged protection of our clients valued assets. What sets us apart is our unique ability to deliver end-to-end solutions as the industry’s only manufacturer of all Cathodic Protection systems and Marine Growth Prevention Systems (MGPS) for seawater-based equipment. With specialised facilities and an experienced team, we manage and deliver complex projects across various markets with precision. Contact us to learn how our solutions can optimize your operations.

https://oesgroupltd.com/ (opens in new tab)

Company benefits

Holidays increasing with service. Healthcare and Life Insurance after a qualifying period.

After this apprenticeship

This position has a variety of career progression opportunities for the right candidate to move into a more project management based role within the organisation

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