Apprentice Business Administrator

Weymouth Town Council

Dorset (DT4 8NG)

Closes in 15 days (Thursday 31 July 2025)

Posted on 14 July 2025

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Contents

Summary

This is a developmental position for a motivated individual to build key administration and communication skills while supporting a busy team within the local government sector. The role offers practical experience in office-based tasks, finance systems, and direct communication with the public, suppliers, and internal teams.

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

After 12 months, pay will move to the real living wage £12.60 a hour.

Training course
Business administrator (level 3)
Hours
Monday - Friday hours are 9am - 5pm. However, there may be some cases where the apprentice will need to be available for council meetings or civic events. If this is the case, they will be able to take the hours back using our flexible working policy.

37 hours a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

To assist with day-to-day administrative operations, including data entry, record-keeping, communication (phone, email and face to face), support for meetings and some projects.

  • Perform general administrative duties, including handling correspondence, emails, filing, scanning, and data input
  • Support finance tasks such as entering invoice and payment data, reconciling records, and updating databases
  • Communicate professionally with members of the public, internal teams, suppliers, and stakeholders via phone, email, and in person
  • Help organise meetings, including preparing documents, booking rooms or virtual links, and taking minutes when needed
  • Update and maintain office systems, databases, and spreadsheets using MS Office or similar software
  • Assist in producing reports, letters, proposals, and supporting documentation
  • Maintain confidentiality and follow GDPR, health & safety, and other compliance requirements
  • Provide administrative support for projects, learning to scope, track, and report on tasks
  • Undertake 20% off the job learning time as required by the apprenticeship in and out of term time and engage in meetings with line manager to make sure this is being done
  • Demonstrate positive behaviours and a willingness to develop knowledge, skills, and behaviours outlined in the apprenticeship standard
  • Support and promote the Council’s policies and procedures and values and behaviours in all dealings with staff, Members, and the public
  • Undertake other duties as required that do not substantially change the nature of the role

Where you'll work

Commercial Road
Weymouth
Dorset
DT4 8NG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

WEYMOUTH AND KINGSTON MAURWARD COLLEGE

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3.

Full training will be given on the job with one day a week of study time at Weymouth & Kingston Maurward College (Cranford Avenue, Weymouth Campus).

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • Attention to detail
  • Organisation skills
  • Administrative skills
  • Number skills
  • Logical
  • Initiative
  • Patience

Other requirements

You MUST be prepared to commit to your work and training for the duration of the apprenticeship. You will be required to attend an interview and assessment at Weymouth College prior to your application being passed on. If a suitable candidate is found prior to the advertised closing date, it may close earlier so please apply early to avoid disappointment.

About this company

“Creating thriving communities in Weymouth where everyone is proud to live, work, play and visit.” We’re here to serve and support Weymouth residents, visitors and the people who work and learn here. We are one of the country’s largest town councils. Our services cover everything from events and celebrations, to cemeteries, public toilets, allotments, parks, gardens, the beach and promenade. This site has more information about these services, the local area, and will help you to be part of the local democratic process. We look forward to representing you and working together for the benefit of the town. Our dedicated Councillors are here to serve and support Weymouth residents throughout their ward.

https://www.weymouthtowncouncil.gov.uk/ (opens in new tab)

After this apprenticeship

Following completion of the apprenticeship the right candidate may be offered a position as a permanent member of staff.

This role may lead to further career opportunities such as Business Support Officer, Executive Assistant, Finance Administrator or progression into team leader roles.

Ask a question

The contact for this apprenticeship is:

WEYMOUTH AND KINGSTON MAURWARD COLLEGE

Apprenticeships

apprenticeships@weymouth.ac.uk

01305 208709

The reference code for this apprenticeship is VAC1000330158.

Apply now

Closes in 15 days (Thursday 31 July 2025)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.