Administration and Finance Apprentice

Summary

A fantastic opportunity has come up in a growing employer that offers strong career development opportunities for the right candidate. Working between the Administration and Finance teams your days will be varied and fast paced as you’ll be dealing with a broad range of people in the office and over the phone.

Wage

£14,722.50 a year

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Training course

Business administrator (level 3)

Hours

Monday to Thursday 8.30am till 5pm with 45 mins lunch and Friday 8.30am till 3.45pm with 30 minutes lunch.

37 hours 30 minutes a week

Start date

Thursday 31 July 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

To provide comprehensive administrative support across sales, procurement, logistics, and financial functions, ensuring efficient supply chain operations, cost-effective procurement, and accurate financial processing. This role plays a vital part in maintaining compliance, data integrity, and internal coordination within OES Group Ltd.

General Administration

Organise and maintain company documentation in digital and paper-based formats
Manage the office telephone, handling internal and external calls professionally
Run the shared admin inbox, responding promptly or escalating queries where needed
Maintain audit trails for all administrative actions, ensuring compliance with internal systems
Logging & processing tenders and small sale orders and update relevant stakeholders

Procurement & Production Support

Prepare and issue order confirmations to clients and internal teams
Produce production notes for small orders and ensure handover to relevant departments
Book and dispatch small orders using approved logistics channels
Track deliveries and maintain order logs for internal visibility

Financial & Invoicing Tasks

Receive, log, and forward supplier invoices to the finance department
Scan and digitally file delivery notes, ensuring they align with purchase and invoicing records
Match delivery notes to purchase invoices in accordance with purchasing procedures

Bank & Transactional Support

Perform regular bank reconciliations in coordination with the finance team
Analyse and post corporate credit card expenditures into appropriate categories
Support petty cash handling, and expense tracking as required
Assist with general financial record-keeping, reporting, and filing
Other ad hoc duties as required.

This position is subject to a probationary period.

Where you'll work

Renewable House
Queensway North, Team Valley Trading Estate
Gateshead
NE11 0NY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

ACCESS TRAINING LIMITED

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration Level 3 apprenticeship.
Internal training on systems, policies and procedures

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Organisation skills
Team working
attention to detail

Other requirements

Please ensure that you can travel to the employer for an 8.30am start.

About this company

At OES Group, we provide advanced solutions to combat fouling and corrosion in maritime, renewable energy, and port infrastructures. Our innovative technologies, including Cooper based impresses current anti fouling (ICAF), Utrasonic Anti-Fouling and Cathodic protection systems using Impressed Current (ICCP) and Galvanic Anodes (GACP) offer prolonged protection of our clients valued assets. What sets us apart is our unique ability to deliver end-to-end solutions as the industry’s only manufacturer of all Cathodic Protection systems and Marine Growth Prevention Systems (MGPS) for seawater-based equipment. With specialized facilities and an experienced team, we manage and deliver complex projects across various markets with precision. Contact us to learn how our solutions can optimize your operations

After this apprenticeship

This position has a variety of career progression opportunities for the right candidate such as Finance, Logistics and Procurement.

Ask a question

The contact for this apprenticeship is:

ACCESS TRAINING LIMITED

Leah Phillipson

lphillipson@accesstraining.org

07821663714

The reference code for this apprenticeship is VAC1000328882.

Apply now

Closes in 29 days (Wednesday 30 July 2025 at 11:59pm)

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