Business Administration Apprenticeship
LEARNING COG LIMITED
Brighton (BN1 9SB)
Closes in 26 days (Thursday 24 July 2025)
Posted on 27 June 2025
Contents
Summary
Swarm Group is supporting LearningCog in their search for a Project Coordinator and Administrator Apprentice. A Level 3 Business Administration Apprenticeship will be provided alongside this position, providing a fantastic opportunity to develop your skills while supporting the daily operations of the business.
- Wage
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£18,000 a year
Check minimum wage rates (opens in new tab)
Salary range is between £18,000 - £21,000 per annum.
- Training course
- Business administrator (level 3)
- Hours
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Core working hours will be 35 hours per week. Monday to Friday, 9:00am to 5:00pm. This position offers a hybrid working arrangement, with three days in the office and two days working remotely.
35 hours a week
- Start date
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Monday 28 July 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Schedule and organise training sessions, ensuring trainers, venues and materials are in place
- Communicate with clients and trainers to confirm requirements, schedules and expectations
- Manage training records, attendance and documentation to ensure accurate record-keeping
- Monitor project timelines, deliverables and budgets to ensure smooth execution
- Ensure training programs adhere to industry standards and company policies; prepare reports as needed
- Process invoices, track expenses and manage budgets for training projects, issue invoicing
- Arrange venues, equipment and online platforms for training delivery
- Administrative support to the internal office team and business management to ensure customer needs are taken care of
- Troubleshoot scheduling conflicts, logistical challenges and administrative issues as they arise
Where you'll work
Sussex Innovation Centre
Science Park Square, Falmer
Brighton
BN1 9SB
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
SWARM APPRENTICESHIPS C.I.C
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
More training information
Training will be with Swarm Training, a national apprenticeship provider in the UK. The successful candidate will work towards a Level 3 Business Administration qualification, which takes 12-18 months to complete. The apprentice must complete a minimum of 6 hours per week during working hours, with monthly training sessions conducted by a tutor, with tasks assigned to be completed during those hours.
Requirements
Desirable qualifications
GCSE in:
English and Maths (grade C/4 or above)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Team working
- Initiative
- Positive attitude towards work
- Time Management skills
About this company
LearningCog is a cutting-edge leadership, management, sales training and development consultancy. They work with clients by integrating into their business, identifying and developing tailored proven best practice solutions. They achieve this through a pragmatic, logical approach that helps businesses drive, coach and sustain performance, leading to exceptional results and growth. LearningCog fosters a culture of teamwork and continuous learning, ensuring employees feel supported and empowered. Their core business is centered around training, development and effective people management.
https://www.learningcog.com/ (opens in new tab)
Company benefits
Company pension package, 30 days annual leave (including bank holidays), Flexible hybrid working arrangement (3 days in the office, 2 days remote), Opportunity to travel with facilitators and experience workshops.
After this apprenticeship
Opportunities for further training and professional development and potential to progress into a Project Coordinator role upon successful completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
SWARM APPRENTICESHIPS C.I.C
Sophie Duffy
Sophie.d@swarmgroup.org.uk
The reference code for this apprenticeship is VAC1000328613.
Apply now
Closes in 26 days (Thursday 24 July 2025)
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After signing in, you’ll apply for this apprenticeship on the company's website.