Schools Business Administrator Apprenticeship
Notre Dame Catholic Sixth Form College
West Yorkshire (LS2 9BL)
Closes in 19 days (Monday 4 August 2025 at 11:59pm)
Posted on 15 July 2025
Contents
Summary
Exciting opportunity for a hardworking and reliable Business Administration Apprentice to join our vibrant school team. You'll gain practical experience supporting all areas, while developing key admin and communication skills in an educational environment, whilst working towards an Advanced Level 3 Business Administration qualification.
- Wage
-
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday - to be discussed at interview - Full-time post (not term-time only)
37 hours a week
- Start date
-
Monday 1 September 2025
- Duration
-
1 year 4 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
We are looking for an ambitious, bright individual and an independent thinker who is capable of working well in a team and who has an interest in a career in business. You must be a clear communicator, have an inquisitive mind and be able to develop good working relationships with colleagues. You will be supporting all aspects of the College's day to day administration.
Main duties:
- Assist with enrolment duties as and when required
- Deal with enquiries from staff, parents, carers and visitors
- Ensure visitors are signed in following safeguarding procedures
- Take telephone calls and deliver messages as appropriate
- Administer school systems including text system , provide information/data/reports and routine IT tasks using Microsoft office.
- Assist with organising manual filing systems
- Undertake reprographics support where necessary
- Assist staff with downloading and uploading of learner assessment evidence (Videos/sound bites etc) to various online college/exam board platforms
- Assist staff with scanning learner assessment evidence
- Assist with examination department administration and operations
- Assist with recruitment – i.e. to help set up holding areas, assessment rooms, take copies of documents and other administrative responsibilities such as preparing job adverts, DBS checks and help supporting zero-hour contracts.
General:
- Work within college policies and procedures at all times and support staff to adhere to them
- Attend meetings as required
- Support and develop an environment which is inclusive for all and recognises and encourages diversity
- Work collaboratively with others to develop effective professional relationships
- Communicate effectively with parents/carers using college systems/processes as appropriate
- Make a positive contribution to the wider life and ethos of the College
- Undertake any other duties as reasonably directed by line manager or SLT
- Complete apprenticeship assignments and coursework to agreed deadlines
Personal Conduct
- Be professional and maintain high standards of ethics and behaviour, within and outside College
- Maintain confidentiality
Where you'll work
St. Marks Avenue
Leeds
West Yorkshire
LS2 9BL
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
C.M.S. VOCATIONAL TRAINING LIMITED
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
As a Business Administration Apprentice, you will complete the following qualifications as part of your Apprenticeship: Level 3 Business Administrator Apprenticeship Standard
You will also develop the skills, knowledge and behaviours required to work within an office environment This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions
All evidence will be logged to your electronic portfolio
Requirements
Essential qualifications
GCSE in:
maths & English (grade 5/C or above)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
- Logical
- Team working
- Initiative
Other requirements
This is a full-time position (NOT term time only). Imperative to understand and follow the College’s Safeguarding/Child Protection procedures in order to maintain the safety of all students To report matters of concern in line with the College’s procedures. To prepare yourself for interview please make sure you have researched this role thoroughly and had a look at the company’s website. ALL applications must be done through CMS Vocational Training. This vacancy may close early if sufficient applications are received so please ensure you apply early to avoid disappointment.
About this company
Notre Dame is a Catholic Sixth Form College with a strong ethos at its heart. Our aim is to offer a ‘World Class Catholic Education’ by providing the highest possible care, service,support and outcome for each student,member of staff and wider contacts. All staff are expected to uphold and contribute to the ethos of the College, which is what makes Notre Dame a special place to work. We welcome applications from all faiths.
After this apprenticeship
Upon successful completion of the apprenticeship, you will have a recognised Level 3 Business qualification.
Ask a question
The contact for this apprenticeship is:
C.M.S. VOCATIONAL TRAINING LIMITED
Katrina Clarke
katrina.clarke@cmsvoc.co.uk
01924 470477
The reference code for this apprenticeship is VAC1000328472.
Apply now
Closes in 19 days (Monday 4 August 2025 at 11:59pm)
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