Business Administration Apprenticeship

Summary

As a BA Apprentice you'll support all areas of a dynamic business, specialising in supply and supporting services within the Marine, Industrial and Agricultural markets. The role will essentially be focused on the high-profile business administration such as purchase and sales ledgers/ accounts, HR related duties and general business support needs.

Wage

£9,422.40 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

Hourly rate ranging from £8.50 – £10.00 per hour. Depending on age and experience.

Training course

Business administrator (level 3)

Hours

Standard working week is Monday to Friday, 8.00am - 5.00pm. Ideally this position would suit somebody looking for a Part time 24 hours per week position, however full-time position will also be considered. Part time would be working three 8-hour days.

24 hours a week

Start date

Monday 14 July 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Fit within the Organisation: This role plays a crucial part of the day to day running of the business, working within a friendly team in comfortable recently refurbished premises based in Tollesbury Essex.

Key Responsibilities include:

Project Management

Uses relevant project management principles and tools to scope, plan, monitor and report.
Project Management – Undertake and lead on various projects as necessary and required.
To meet time sensitive deadlines and meet the expectations of colleagues.

Planning & Organisation

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines.
Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.
Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment.
Manages resources e.g. equipment or facilities.
Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.
Takes responsibility for logistics e.g. travel and accommodation.
Assisting with preparations for Training and Open Days.
Provide office support to Departmental Managers & the company Directors.

Accounts/Bookkeeping/HR

Processing account transactions for both Purchase and sales ledgers.
Assisting with the production of financial statements and reports.
Assisting with the management of account payments and overdue accounts collections.
Assisting with HR duties via the current HR system.
Assisting with the implementation of a new HR system.
Wages – Collate all hours and send over to the accountants for payroll, payment of wages into employee’s accounts.

General Office duties

Dealing with Incoming Customers/Clients/Supplier enquiries via email and telephone, backing up all departmental incoming calls and enquiries as and when necessary.

Where you'll work

WOODROLFE RD
TOLLESBURY
MALDON ESSEX
CM9 8SE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

ESSEX COUNTY COUNCIL

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Team working
Non judgemental
Conversant Microsoft office
Book Keeping Experience
Good Time Keeping
Positive Attitude

Other requirements

This role is working within an open office environment and closely with other members of the team including management and Directors. The role will involve relatively long periods of the working day working with computer equipment.

About this company

Incorporated in 1973, Volspec ltd has been a driving force within the UK dealer network for high profile brands within their business market, trading from the same premises throughout their trading years. With staff numbers of 20+, Volspec Ltd are now one of the UK’s main Volvo Penta dealers boasting a number of company and individual awards achieved in recognition of customer service excellence and sales achievements. Now with the addition of additional product brands the business is set for positive future growth.

https://www.volspec.co.uk/ (opens in new tab)

After this apprenticeship

The company is proud of its long-term employment history offering an Ideal opportunity for a candidate who is looking for long term employment beyond the term of an apprenticeship.

Ask a question

The contact for this apprenticeship is:

ESSEX COUNTY COUNCIL

Andy Read

Andy@volspec.co.uk

The reference code for this apprenticeship is VAC1000327493.

Apply now

Closes in 12 days (Monday 7 July 2025 at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents