Apprentice Logistics Co-Ordinator

Summary

We are seeking a motivated and enthusiastic individual to join our Airfreight Import team as an apprentice. This is an exciting role to gain hands-on experience in international logistics while working towards a recognized qualification. You will learn the end-to-end process of airfreight import operations, including procedures, documentation.

Wage

£20,000 a year

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Monthly pay, 23rd of each month 20 days paid holiday plus bank holidays. Company pension scheme from the age of 22.

Training course

Business administrator (level 3)

Hours

Monday to Friday, 09.00 to 17.30.

37 hours 30 minutes a week

Start date

Monday 21 July 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Key Responsibilities:

Assist with the coordination of airfreight import shipments from origin to destination.
Support the preparation and processing of import documentation, including airway bills, invoices, and customs entries.
Communicate with airlines, handling agents, and customs authorities.
Track and trace shipments, updating internal systems and customers accordingly.
Learn to resolve delays or issues with shipments in a timely and professional manner.
Maintain accurate records and ensure compliance with all regulatory requirements.
Provide administrative support to the import team as needed.
Participate in training and development activities as part of the apprenticeship program.

Where you'll work

Unit 202, Court 2
Challenge Road
Ashford
TW15 1AX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

WEIR TRAINING LIMITED

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The candidate will complete an apprenticeship within the agreed subject for the vacancy. This may include a BTEC Diploma/Standard and End-Point Assessment. It may also include Functional Skills in maths and English.

The apprentice at the end of this qualification will achieve a Level 3 Business Administrator Apprenticeship Standard.

This is an on the job training position which will be carried out in an office environment , led by experienced mentors and colleagues.

The employer is offering a structured apprenticeship program with on-the-job training, support from experienced mentors and colleagues. With an opportunity to gain a nationally recognized qualification with career/development prospects within the logistics industry

Requirements

Essential qualifications

GCSE in:

English (grade 4-9)
Maths (grade 4-9)

Other in:

ICT (grade Skills)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Patience
Keen interest in supply chain
Keen interest in logistics
Organisational skills
Interpersonal skills
Willingness to learn
Take initiative

About this company

Velta International is a UK-based freight forwarding and logistics company, operating since 1999. They offer a range of services, including international air and ocean freight, international and domestic courier services, and a dedicated European road freight division. Offices based in Essex, Manchester, and Heathrow, strategically located near major ports and airports. Velta provide global freight solutions including international freight forwarding, warehousing, logistics, distribution, fulfilment and e-commerce services

http://www.velta.co.uk (opens in new tab)

After this apprenticeship

Permanent varied role within the logistics industry.

Ask a question

The contact for this apprenticeship is:

WEIR TRAINING LIMITED

Matt Noyce

mnoyce@weirtraining.co.uk

07885 881069

The reference code for this apprenticeship is VAC1000326038.

Apply now

Closes in 29 days (Monday 14 July 2025 at 11:59pm)

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