Administrative Apprentice - Bristol Veterinary School
UNIVERSITY OF BRISTOL
Bristol (BS40 5DU)
Closes in 12 days (Wednesday 25 June 2025 at 11:59pm)
Posted on 11 June 2025
Contents
Summary
To provide administration and/or clerical support at a basic level with basic supervision, to cover specific pieces of short-term work or assignments, or to support the basic administrative duties of the team. Additionally working towards a Level 3 qualification via assessments routes and collaborative University and tution provider sign-off.
- Wage
-
£23,414 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 9.00am to 5.00pm.
35 hours a week
- Start date
-
Monday 1 September 2025
- Duration
-
1 year 9 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
- Using University IT systems, enter data to relevant databases, ensuring information is checked for errors against source data.
- Solve basic problems that occur on a daily/regular basis, using pre prepared responses or material
- Make basic decisions regarding work order and daily requirements
- Follow established ordering and monitoring procedures to ensure adequate stocks of consumables are maintained
- Arrange meetings as directed for colleagues and visitors
- Receiving telephone calls/emails and issuing standard guidance or taking messages within prescribed standards
- Greeting and providing guidance to students/visitors and the giving and receiving of basic information
- Undertake internal training as required
- Attend college day release in line with college/training provider attendance policy. Maintain satisfactory progress as per the learning agreement
Where you'll work
Langford House
Langford
Bristol
BS40 5DU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
SOUTH GLOUCESTERSHIRE AND STROUD COLLEGE
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Requirements
Desirable qualifications
GCSE in:
- English (grade C/4)
- Maths (grade C/4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
About this company
Bristol University is one of the most popular and successful universities in the UK, ranked 54th in the world in the QS World University Rankings 2025. https://bristol.ac.uk/inclusion/diversify-your-workforce/join-us/ (opens in new tab)
After this apprenticeship
Whilst a permanent role cannot be guaranteed the majority of apprentices gain open ended employment.
Ask a question
The contact for this apprenticeship is:
UNIVERSITY OF BRISTOL
Niah Rhoden-Edwards
uob-apprenticeships@bristol.ac.uk
The reference code for this apprenticeship is VAC1000325487.
Apply now
Closes in 12 days (Wednesday 25 June 2025 at 11:59pm)
When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.