Business Services Apprentice (Harbottle & Lewis LLP)

Summary

This is a fantastic opportunity for someone to begin their career across a variety of business services groups of a full-service law firm.

Wage

£25,498 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday. Shifts to be confirmed.

35 hours a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

2

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

This Apprentice will move between three different departments: Compliance; People & Culture; and Business Development & Marketing, completing 6 months “seats” in each area. During each seat you will play a valuable role supporting the team with their administrative tasks, get exposure to projects whilst fully embedding yourself in a high performing team.

The role requires someone who will fully commit to the 20% off-the-job training provided by our chosen training provider alongside their normal day-to-day role.

Duties include:

Undertake administrative tasks supporting the relevant teams and processes such as maintaining electronic filing systems, answering both internal and external queries and escalating where relevant, arranging meetings and assisting with events.
Administer any financial processes in line with firm policies including processing invoices and expenses.
Produce correspondence and reports under supervision and direction of senior team members.
Minute taking at meetings.
Data input and data cleansing of internal systems, ensuring accuracy at all times for reporting and evaluation purposes.
Conduct and prepare research relating to the various areas of specialism within each team.
Build and improve on existing administrative processes.
Support colleagues on any other ad hoc work and projects as required.

Where you'll work

7 SAVOY COURT
LONDON
WC2R 0EX

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

BPP PROFESSIONAL EDUCATION LIMITED

Your training course

Business administrator (level 3)

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What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

More training information

BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.

Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.

Requirements

Essential qualifications

GCSE in:

5 GCSE's including English and Maths (grade (A*-C/9-4 or equivalent))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Written communication skills
Manage workload independently
Work to deadlines
Strong IT skills
Word, Excel & Outlook
A team player
Friendly
Can do attitude
Pro-active, helpful & willing
Adaptable
Courteous & efficient
Curious to learn and develop
Professional and conscientious

Other requirements

· 25 days holidays plus bank holidays. · Employer contribution of 5% with employee's contributing 3%. Unlimited AVC. · Free use of lunchroom facilities when working in office. · Employee Assistant Programme. · Wellbeing Programme - massages, counselling, fitness and yoga classes on site. · Eligible to join out Group Private Medical Scheme.

About this company

Harbottle & Lewis is a full service law firm based in London's West End. Our clients range from start-ups to multinational companies, from household names to private individuals and their family offices. For nearly 70 years, we have acted for some of the most creative, talented and successful people, businesses and corporates, across all of their legal needs. We are well known for our stand-out expertise in the Technology, Media and Entertainment sectors. This sector knowledge is very much in the DNA of our firm. But our capabilities spread far wider than that. Whether we are talking about wealth, relationships or information, our private capital expertise enables us to support our clients, as well as to help them successfully develop, grow and protect their assets. We are an award-winning law-firm and recently ranked 7th in RollOnFriday's Best Law Firms to Work at 2024. At Harbottle & Lewis everyone operates at the top of their discipline, and we only hire people who share our clients' entrepreneurial values and focus on excellence.

After this apprenticeship

Whilst the role is an 18 month fixed term contract, if there is a suitable vacant position when the apprenticeship training concludes and the candidate has completed all of their required training, they will be considered as a potential candidate for the role. This is of course dependent on the needs of the business.

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