Data Protection and Information Governance Apprentice

Summary

We have an exciting opportunity for you to join the University of Oxford as a Data Protection and Information Governance Apprentice within the Nuffield Department of Medicine (NDM). You will join a dynamic team supporting the department’s compliance with data protection legislation and promoting best practices in information governance.

Wage

£25,331 a year

Check minimum wage rates (opens in new tab)

Training course

Data protection and information governance practitioner (level 4)

Hours

Monday to Friday, working hours TBC

36 hours 30 minutes a week

Start date

Monday 18 August 2025

Duration

1 year 7 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

You will assist with handling data protection enquiries, contributing to data protection impact assessments, supporting audits, and helping to raise awareness of good information governance across the department. You’ll also have the opportunity to work with central University teams, giving you insight into governance at both departmental and institutional levels.

Duties include:

Supporting senior management in developing and delivering information governance policies and procedures
Helping to coordinate and support the organisation’s records of processing activities
Contributing to data protection impact assessments and ensuring compliance with data protection by design and default
Participating in data protection audits
Assisting in the development and delivery of in-house training and awareness programmes related to data protection and information governance
Providing general day-to-day support and specialist advice across the department
Supporting the continuous improvement of systems and processes related to information governance
Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year
Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements

Job descriptions can never be comprehensive and you may be required to undertake other similar tasks and responsibilities.

Staff Benefits:

An excellent contributory pension scheme
38 days annual leave
A pensionable Oxford University Weighting allowance of £1,500 per annum (pro rata)
A comprehensive range of childcare services
Family leave schemes
Cycle loan scheme
Discounted bus travel and Season Ticket travel loans
Membership to a variety of social and sports clubs
A welcoming and diverse community

Where you'll work

Henry Wellcome Building for Molecular Physiology
Old Road Campus
Oxford
OX3 7BN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

DAMAR LIMITED

Your training course

Data protection and information governance practitioner (level 4)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Use IT systems to manage, share and store information in accordance with data protection requirements and organisation policies.
Communicate complex subjects in simple terms through different media (such as face to face meetings, emails, reports and presentations) to enable key stakeholders to understand what is required.
Prepare documentation and materials for review and ratification.
Working at times under time pressure, prioritising their workloads in order to raise and resolve areas of concern such as individual rights, breach management, FOI requests and information sharing.
Being able to accept and deal with changing priorities related to both their own work and to the organisation, showing the flexibility to maintain high standards in a changing environment.
Undertake data collection, data analysis, data presentation and date storage such as data incidents.
Interpret regulation and legislation, share best practice and advise stakeholders on its application.
Identify organisation needs and how these are applied to enquiries.
Interpret and apply sector guidance appropriately.
Undertake investigations and interviews in order to assess a data breach.
Gather, analyse, use and share data to inform risk assessment and make judgements on actions to take.
Make decisions on data protection and information governance issues raised and ensure that any areas of concern are escalated to the stakeholders.
Provide day to day support, specialist advice, guidance and training across the organisation and external stakeholders for all matters regarding information governance and data protection.
Identify potential data solutions and evidence the way in which they could improve data management.
Use IT systems to manage, share and store information in accordance with data protection requirements and organisation policies.
Communicate complex subjects in simple terms through different media (such as face to face meetings, emails, reports and presentations) to enable key stakeholders to understand what is required.
Prepare documentation and materials for review and ratification.
Working at times under time pressure, prioritising their workloads in order to raise and resolve areas of concern such as individual rights, breach management, FOI requests and information sharing.
Being able to accept and deal with changing priorities related to both their own work and to the organisation, showing the flexibility to maintain high standards in a changing environment.
Undertake data collection, data analysis, data presentation and date storage such as data incidents.
Interpret regulation and legislation, share best practice and advise stakeholders on its application.
Identify organisation needs and how these are applied to enquiries.
Interpret and apply sector guidance appropriately.
Undertake investigations and interviews in order to assess a data breach.
Gather, analyse, use and share data to inform risk assessment and make judgements on actions to take.
Make decisions on data protection and information governance issues raised and ensure that any areas of concern are escalated to the stakeholders.
Provide day to day support, specialist advice, guidance and training across the organisation and external stakeholders for all matters regarding information governance and data protection.
Identify potential data solutions and evidence the way in which they could improve data management.

Your training plan

Level 4 Data Protection and Information Governance Apprenticeship Standard.

Requirements

Essential qualifications

GCSE in:

5 x GCSE including English and maths (grade 4/C and above)

A Level in:

3 x A-Levels (grade A* - D)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Analytical skills
Logical
Team working
Initiative

Other requirements

***Please note that interviews for this role will be taking place during the week commencing 28/07/2025, you will need to ensure your availability to attend before submitting your application*** If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks

About this company

This is an exciting opportunity for a motivated individual eager to develop a career in information governance while contributing to research with a global impact.

https://www.ndm.ox.ac.uk (opens in new tab)

Company benefits

https://hr.admin.ox.ac.uk/staff-benefits

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Alongside your work in NDM, you will also have the unique opportunity to spend time in central University teams, gaining insight into how information governance is managed across the University at both department and institutional levels
This is an exciting opportunity for a motivated individual eager to develop a career in information governance while contributing to research with a global impact

Ask a question

The contact for this apprenticeship is:

DAMAR LIMITED

Sabina Adam

Sabina.Adam@damartraining.com

07566 289 979

The reference code for this apprenticeship is VAC1000324643.

Apply now

Closes in 24 days (Tuesday 1 July 2025 at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents