Business Administration Apprenticeship - Liverpool
EQUANS SERVICES LIMITED
Liverpool (L24 9HJ)
Closes in 31 days (Tuesday 8 July 2025)
Posted on 3 June 2025
Contents
Summary
Equans UK and Ireland are looking for two a new Business Administrator Apprentice! You will be studying toward your Business Administration Level 3 Apprenticeship.
- Wage
-
£23,809.50 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday (08:30 - 16:30).
37 hours 30 minutes a week
- Start date
-
Tuesday 15 July 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Day-Day Responsibilities
- Assist departments in the administration of information required for SLA/KPI’s and monthly reports.
- Assist in the administration and maintenance of personal files.
- Support Helpdesk team when necessary.
- Planning / co-ordination of meetings on and off site.
- Provide services to the FM Operations Team for meetings / committees and terms of agenda, preparation, minute taking and any follow-up action required.
- Produce routine reports/presentations/statistical data for the Facilities Manager / Senior Management Team to assist with the effective management of the contract.
- To act as an initial point of contact for callers and visitors.
- To establish and maintain effective paper and computer filing systems.
- To undertake word processing, spreadsheets and PowerPoint presentations as required.
- To carry out the ordering of office supplies and other sundries.
- To carry out other duties requested by the Facilities Manager/Senior Management Team in order to maintain the effectiveness of the FM Operations Team.
- Plan, arrange management and produce documentation for company vehicles and business users.
- Control min/max technical stock including reordering and controlling deliveries.
- Carry out purchase ordering and receipting using Maximo/COUPA.
- Assist with management of office housekeeping.
- Prepare and carry out contract purchase card receipting and reporting.
- Order and track company uniform for all employees working on the Knowsley School contract.
Where you'll work
Equans, Business First Business Park, 25 Goodlass Road
Liverpool
L24 9HJ
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
PARAGON EDUCATION & SKILLS LIMITED
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Founded in 1974, we've been delivering market-leading learning and talent solutions for over forty years. We’re privileged to help individuals unlock their potential and realise the value of their skills and talents. We help build meaningful careers that give individuals security, satisfaction, and purpose – and in turn help organisations and wider industry meet the challenges of a changeable operating environment.
On completion of this 18 month apprenticeship you will have gained your Business Administation Level 3 Apprenticeship.
Requirements
Desirable qualifications
Other in:
Business (grade Pass)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Attention to detail
- Organisation skills
- Communication skills
- IT skills
- Problem solving skills
- Administrative skills
- Analytical skills
Other requirements
Working hours Please note that anyone under the age of 18 can only work a maximum of 40 hours per week. Any role which exceeds these hours should be amended accordingly, to fall in line with the legislation.
About this company
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
After this apprenticeship
Possibility of a full time role after the completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
PARAGON EDUCATION & SKILLS LIMITED
The reference code for this apprenticeship is VAC1000323957.
Apply now
Closes in 31 days (Tuesday 8 July 2025)
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