AAT Regional Finance Assistant Apprentice

Summary

Are you looking to build a long-term career in Accountancy? Then look no further! Start your career today with a level 2 with Oasis Community Learning and Kaplan. You will be dealing with invoices, statements, VAT and payments whilst working towards the AAT level 2 qualification.

Wage

£16,508 a year

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Training course

Accounts or finance assistant (level 2)

Hours

Monday - Friday, times to be confirmed.

37 hours a week

Start date

Monday 1 September 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

1. Purchase ledger

Ensure that purchase requisition requests are received and processed on the accounting system in a timely manner
Ensure that all purchase requisitions have been approved by the appropriate budget holder and in line with the scheme of delegation
Receive and process all invoices for the Midlands ledger, ensuring that the goods/ services have been received, and the expenditure has been approved (i.e. via purchase requisition or approval of invoice on receipt)
Ensure that all expenditure is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used
Prepare the weekly/ fortnightly BACs payment run and ensure that suppliers are paid within payment terms
Receive and check all statements from suppliers
Investigate and action any issues that arise with regard to creditors
Regular review and maintenance of the outstanding purchase order and goods received notes report

2. Sales ledger

Ensure that sales orders/ requests are received and processed on the accounting system in a timely manner
Ensure that all income is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used
Ensure that all requests for sales invoices are processed and sent to debtors promptly
Ensure that all invoices are monitored and chased so that prompt payment is received

3. Bank account

Ensure that paying in slips/ remittances are received and processed on the accounting system in a timely manner
Ensure that payment request forms are received and processed on the accounting system in a timely manner
Ensure that all payments are recorded against the relevant nominal code and cost centre, and that the correct VAT code is used

4. Other balance sheet accounts

Ensure that credit card returns are received and processed on the accounting system in a timely manner
Prepayments - ensure that all invoices covering more than one period and meeting the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant
Accruals – ensure that all outstanding invoices for services/goods delivered which meet the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant

5. Other duties:

Posting journals to the accounting system to correct coding errors where necessary
Recording of payroll expenses on a monthly basis, ensuring that all VAT is reclaimed where necessary
Monitoring and actioning of emails received in the finance inbox

Health and Safety Statement

So far as is reasonably practicable, the post holder must ensure that safe working practices are adopted by employees, and in premises/work areas for which the post holder is responsible, to maintain a safe working environment for employees and service users. These are defined in the Oasis Community Learning Health and Safety policy, departmental policies and codes of practice.

Safeguarding Statement

Oasis Community Learning is committed to the safeguarding of all of its young persons and expects all staff, volunteers and adults to work within the parameters of the policies and procedures as agreed by the Executive Board to ensure the safety of all young persons within its care.

OTHER:

The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or the level of responsibility entailed.

Where you'll work

Oasis Regional Offices, Oasis Academy Woodview, Woodview Drive
Birmingham
UK
B15 2HU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

KAPLAN FINANCIAL LIMITED

Your training course

Accounts or finance assistant (level 2)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan

Foundation covers the basic principles of accountancy, and is your starting point if you’ve never studied accountancy before. You’ll learn the basic principles of accountancy, such as double-entry bookkeeping, costing and preparing financial statements, as well as how to use accountancy software.

This level is ideal if you’re new to accountancy and finance, have previously worked in an accounts department, or are looking to change your career into Accountancy.

To pass this level, you'll be examined on five units. All assessments are computer-based exams (CBE). The areas you will cover include bookkeeping transactions. Bookkeeping controls. Elements of costing. Using accounting software. Foundation Synoptic Assessment.

Training will be provided either via classroom or remote sessions.

An apprenticeship has to be relevant to the job you are undertaking, and you must dedicate 20% of your time towards it.

Requirements

Essential qualifications

GCSE or equivalent in:

Basic Maths (grade 9/A* - 4/C)
Standard English (grade 9/A* - 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative

Other requirements

Benefits include: 26 days holiday plus 8 bank holidays per year. Hybrid working: 4 days at home, 1 day in the office Local Government Pension Scheme. Comprehensive training opportunities. Integrated support. Access to free counselling service. Cycle-to-work scheme. Healthcare Cash Plan scheme. On street parking available / Close to public transport stops.

About this company

Multi-Academy Trust, made up of 52 primary, secondary and all-through academies in five regions across England. Oasis Community Learning was established as a Multi-Academy Trust in 2004 with the vision to create “Exceptional Education at the Heart of the Community”. We now run academies in five main regions throughout the UK, providing either Primary, Secondary or All-through education to over 32,000 young people.

After this apprenticeship

Oasis Community Learning is a family of 54 academies across the UK with new opportunities arising as we expand and grow.

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