Business Administrator Apprentice

Summary

The role will be working in an office environment and working as part of a team. Your day-to-day tasks encompass many areas of the business, particularly supporting the purchasing department. This work involves liaising with customers, processing orders, customer queries, data entry and communicating with all areas of the business.

Wage

£17,830 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday including day release for college

38 hours a week

Start date

Monday 1 September 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Manage the MRP driven Purchase Suggestions for the purchase of goods and services.

• Action MRP exception messages, schedule ins/out and cancellations in a timely manner.

• Progress overdue orders on a weekly basis.

• Ensure latest projected supply dates from vendors are maintained accurately on the ERP system to ensure production lines of balance are accurate.

• Manage the Supplier relationships including Quality and Supply issues.

• Improving supplier Performance and building a successful Supply Chain.

• Send out Open Order Books to select Suppliers monthly.

• Maintain regular communication with the Production Team, giving updates on overdue materials.

Where you'll work

Long Close
Downton
Sailsbury
SP5 3HG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

BOURNEMOUTH AND POOLE COLLEGE, THE

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

L3 Business Administration Apprenticeship. https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0

Requirements

Essential qualifications

GCSE or equivalent in:

English and Maths (grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Administrative skills
Attention to detail
Communication skills
Customer care skills
IT skills
Number skills
Organisation skills
Team working

Other requirements

You will need to apply to Bournemouth & Poole College for an academic interview. https://www.thecollege.co.uk/courses/business-administration-apprenticeship-level-3

About this company

David Hart Aerospace Pipes Limited manufactures pipes and ducts in aluminium, titanium, nimonic alloys and stainless steels predominantly for the aerospace industry, but also for the motorsport (F1) sector. Based in Downton and formed in 1999, our continued growth has been secured through the next decade by the winning of substantial new business. We are currently recruiting for a Junior Buyer:

After this apprenticeship

Progression to Full Time employment.

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