Business Administration Apprenticeship - Holybrook Primary School
EXCEED ACADEMIES TRUST
Bradford (BD10 0EF)
Closes on Monday 30 June 2025
Posted on 20 May 2025
Contents
Summary
The role provides essential administrative, clerical, financial, and reception support to ensure the smooth and efficient running of the school office. Working closely with the Office Manager, the post holder will be responsible for a variety of tasks including data entry, managing reception duties, and supporting payroll, recruitment, and finance.
- Wage
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£14,566 a year
Check minimum wage rates (opens in new tab)
Annual salary will be pro rata for term time only working - actual salary will be £12,206.43 per annum
- Training course
- Business administrator (level 3)
- Hours
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Monday to Thursday 8am to 4pm and Friday 8am to 3.30pm (30 minute unpaid lunch break included each day).
37 hours a week
- Start date
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Saturday 6 September 2025
- Duration
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1 year 6 months
- Positions available
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1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
The role provides essential administrative, clerical, financial, and reception support to ensure the smooth and efficient running of the school office. Working closely with the Office Manager, the post holder will be responsible for a variety of tasks including data entry, managing reception duties, and supporting payroll, recruitment, and finance administration as required.
Reporting to the Headteacher, the role involves a mix of supervised and independent work, requiring the post holder to manage their own workload within established procedures while referring complex issues to senior staff. The role also includes being a key point of contact for parents, carers, governors, external agencies, and members of the public, offering clear and professional advice and support.
Flexibility, professionalism, and the ability to handle confidential and sensitive information are essential, as the post holder may be asked to undertake additional duties aligned with the level and responsibility of the role.
- Provide appropriate advice and guidance to visitors and callers, using sound judgment within established procedures. Assess the urgency of issues, liaise with relevant school staff, and respond accordingly
- Carry out reception duties, including handling routine telephone and in-person enquiries, signing in visitors, and maintaining a welcoming front desk environment
- Support the supervision of students on work experience, as well as trainees and voluntary helpers
- Assist with first aid and pupil welfare duties, including caring for unwell pupils and liaising with parents and staff as necessary
- Coordinate arrangements for school nurse visits, photography sessions, and similar activities
- Provide general clerical support, including taking and relaying messages, photocopying, filing, scanning, emailing, completing routine forms, sorting and distributing mail, and maintaining stock of internal forms
- Maintain manual record-keeping systems and collate student reports as needed
- Input data into management information systems and maintain accurate computerised records
- Generate basic data reports, such as pupil information and attendance summaries
- Perform a range of IT-based tasks, including typing letters, memos, meeting minutes, and other documents
- Manage routine administrative functions such as maintaining registers, tracking school meals, arranging meetings, coordinating schedules, and handling internal communications
Where you'll work
Rillington Mead
Bradford
BD10 0EF
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
LET ME PLAY LIMITED
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- Qualification: Business Administrator – Level 3 (equivalent to A Level)
- Duration of course: 18 months
- Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)
Requirements
Essential qualifications
GCSE in:
Maths and English (grade 4)Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
About this company
We are a happy, lively, caring school at the heart of the vibrant, strong Eccleshill village community. We are fortunate to have large, airy classrooms in our school and our outside grounds are extensive and beautiful. We are a school with a strong ethos of learning through ‘courtesy, kindness and respect ’, which underpins our curriculum. Holybrook Primary School has committed, dedicated, enthusiastic and conscientious staff who plan carefully for the different learning needs and learning styles of the children in their classes.
After this apprenticeship
Possible full-time employment upon completion of the apprenticeship.
Ask a question
The contact for this apprenticeship is:
LET ME PLAY LIMITED
Horiya
horiya.haji@lmpeducation.org
The reference code for this apprenticeship is VAC1000321545.
Apply now
Closes on Monday 30 June 2025
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