Business Admin level 3 apprentice

Summary

We are seeking a motivated Business Administration Apprentice to join our team. This role offers an excellent opportunity to develop key administrative and business support skills in a fast-paced, client-focused environment. The successful candidate will play a vital role in supporting our business development and commercial activities.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Salary review after first year of apprenticeship, dependant on performance.

Training course

Business administrator (level 3)

Hours

Monday - Friday, 9.00am - 5.00pm with 30 minutes unpaid for lunch.

37 hours 30 minutes a week

Start date

Friday 1 August 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Conducting tender research, monitoring opportunities, relevant sector events and signposting them to Account Managers
Carrying out new client research and prospecting for potential clients
Assisting with the preparation of new client proposals and quotations in collaboration with Account Managers and the CEO
Generating weekly Customer Relationship Management (CRM) system chase reports for Account Managers and prospecting reports for clients
Supporting Non Disclosure Agreement (NDA) management and ensuring document compliance
Coordinating travel bookings, managing diaries, and scheduling meetings
Logging receipts and assisting with expenses management, with final approvals by the CEO
Providing office management support, including hosting visitors and handling administrative tasks

Where you'll work

Nexus Business Centre
6 Darby Close
Swindon
SN2 2PN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

NEW COLLEGE SWINDON

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
On the job training and learning in the workplace
Mentorship from experienced professionals
Weekly taught sessions at New College Swindon

Requirements

Essential qualifications

GCSE in:

Maths and English (grade pass/4/C and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative

Other requirements

Hands-on experience in business administration within the defence and aerospace sectors Development of key skills in CRM systems, proposal writing, and client prospecting Potential career progression opportunities within SDO Associates Free onsite parking Pension Scheme (if over 21) Driving license preferable but not essential May be some lone office working at times, so applicants must be over 18

About this company

SDO Associates is a specialised business development and commercial consultancy that partners with micro and SME engineering and technology-based businesses in the Defence and Aerospace sectors, offering comprehensive growth strategies, business development and commercial services through a network of experienced consultants, associates and strategic partners.

http://www.sdoassociates.co.uk (opens in new tab)

Company benefits

Cafe on site (10% discount scheme) Free Parking Free uniform provided Company laptop 28 days annual holiday, including Bank and Public Holidays

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Potential to progress to a permanent role within a fast growing business

Ask a question

The contact for this apprenticeship is:

NEW COLLEGE SWINDON

Kirsty Quittelier

Kirsty.Quittelier@newcollege.ac.uk

07564576155

The reference code for this apprenticeship is VAC1000321243.

Apply now

Closes in 31 days (Friday 20 June 2025 at 11:59pm)

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