Supply Chain Admin Apprentice

Summary

The role of an Admin Apprentice in Supply Chain is to provide essential administrative support to the department. Success in this role will be measured by your ability to process orders swiftly and accurately, maintain high-quality admin support, and bring a positive, proactive attitude with a genuine eagerness to learn and grow within the role.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

Monday to Friday, 9am - 5pm (half an hour unpaid lunch break)

37 hours 30 minutes a week

Start date

Tuesday 1 July 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Assist in fielding incoming business calls: direct callers appropriately, advise them to email where necessary, or take and relay detailed messages to the right colleagues
Assist with obtaining supplier pricing for all commodity categories as needed
Convert requisitions into purchase orders and place orders with suppliers for both internal and external products and services, ensuring timely amendments when required
Ensure all purchases follow the correct internal approval processes
Confirm Statements of Work are attached to orders where applicable
Set up new suppliers and products in the system (GT), upload specification sheets, and update pricing as needed
Maintain the Better Buying and Supplier Issues logs by updating relevant information as required
Monitor the on-hire report and promptly remove any parts or equipment no longer needed
Support the colleagues responsible for fleet, subcontractor, and all other supply chain duties as directed
Assist in updating the Supply Chain main tasks list with duties where appropriate including external links & contacts and owner back up & escalation
Support the department in achieving the departmental objectives
Contribute to monthly and other reports as and when needed
Attend internal and external meetings with internal departments and suppliers when needed
Monitor the procurement email inbox and action or escalate as and when required

Where you'll work

C4 Beighton Link Business Park Old Colliery Way Beighton
Sheffield
S20 1DJ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

VQ SOLUTIONS LTD

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Working towards Business admin Level 3 you will take part in weekly online classroom training. You will be given a minimum of 3-hours a week to complete any apprenticeship work.

Requirements

Essential qualifications

GCSE in:

English (grade 4 or above)
Mathematics (grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Number skills
Team working

About this company

Elecomm are one of the UK’s leading multi-disciplined business service providers, offering Electrical, Mechanical, Data and IT and Maintenance solutions. At Elecomm, we have a ‘One Team’ approach, we encourage teamwork by encouraging our multi-disciplined teams to work seamlessly together to provide our clients with a reliable service, ensuring that we go above and beyond to always deliver on our promises. We encourage trust and are always honest in our approach ensuring we treat both our employees and customers with respect.

Company benefits

25 days holiday, plus bank holidays Westfield health scheme membership

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

The opportunity of full-time permanent employment.

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