Business Admin Level 3 Apprenticeship – CLF Post 16
CABOT LEARNING FEDERATION
Kingswood (BS15 8BD)
Closes in 19 days (Friday 30 May 2025 at 11:59pm)
Posted on 7 May 2025
Contents
Summary
We are looking for an Administrative Apprentice to join our supportive and talented team at Cabot Learning Federation. We are a diverse multi-academy trust, looking for professional and ambitious person, with a passion for transforming our students’ learning.
- Wage
-
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday- Thursday
08.00- 16:00
Friday
08.00- 15:30
(37 hours per week, term time only)
37 hours a week
- Start date
-
Friday 6 June 2025
- Duration
-
1 year 4 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
You will be expected to undertake administrative tasks such as reception duties, dealing with incoming and outgoing mail and ordering stationery as well as some targeted admin support for specific areas such as admissions, parental communication, work experience and placements, social media and marketing etc.
- Form positive and professional relationships with students Communicate effectively and act with empathy, compassion and respond sensitively to welfare and first aid related issues
- Maintain effective working relationships with your line manager and team members to ensure an efficient administrative provision in the Academy
- When in student reception has a specific responsibility for safeguarding the welfare of children and young people within the Academy. Monitor those entering and leaving the site ensuring they are authorised to do so. Inform all visitors of the Academy’s safeguarding measures and ensure their presence is documented in accordance with safeguarding procedures
- Communicate effectively and professionally with parents, students, the general public and external bodies in person, writing, electronically and by telephone
- Undertake routine administrative tasks, including generating letters, preparing reports, attendance recording, taking meeting notes, data entry, mail merges, printing, photocopying and filing as required
- Assist with the organisation and administration of key academy activities such as trips, transition activities, school photographs, visits by external professionals, free school meals, parent evenings, work experience etc.
- Accurately take information and/or queries and identify the relevant staff member to forward onto for resolution
- Deal with a wide range of enquiries and prioritise and direct people in a friendly and professional manner
- Responsible for checking deadlines for own work and re-prioritising workload accordingly
Where you'll work
CLF Post 16
Woodside Road
Kingswood
BS15 8BD
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
LET ME PLAY LIMITED
Your training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
More training information
This course is delivered through Articulate Rise, this flexible School Administration training programme features 11 expertly designed modules, covering vital topics such as project management, planning/organisation and presentation skills.
The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.
- Milestone 1. The Organisation - (Aims, Values, Policy)
- Milestone 2. IT Skills - (Systems, Record and document production, Financial processes and Professionalism and productivity)
- Milestone 3. Communication – (Verbal, Digital, Social Media, Stakeholder Management, Problem Solving, Integrity and Productivity)
- Milestone 4. Continuous Improvement – (Processes, Coaching and Developing others, Decision Making, Quality and Responsibility)
- Milestone 5. Project Management – (Project Lifecycle, business fundamentals: Finance, Change, PESTLE, leading a project)
- Milestone 6. Preparation for End Point Assessment
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Administrative skills
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
(Permitting you’re eligible for the role) Please expect to receive contact from our LMP Education Recruitment team, to discuss your application further. Additionally, please be aware that upon a successful offer of employment, DBS checks and references will be obtained as part of your enrolment.
About this company
CLF Post 16 are a centre of education for ages 16-19 offering a range of level 2 and level 3 vocational courses and full breadth of A Level qualifications. At the Cabot Learning Federation, we are a diverse community which welcomes and values students, parents and staff from all backgrounds and religious traditions. When you join the Cabot Learning Federation, you can expect excellence.
After this apprenticeship
- Future opportunities for progression
Ask a question
The contact for this apprenticeship is:
LET ME PLAY LIMITED
Charlie
charlie.seaman@lmpeducation.org
The reference code for this apprenticeship is VAC1000319325.
Apply now
Closes in 19 days (Friday 30 May 2025 at 11:59pm)
When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.