Apprentice Legal Costs Administrator

Summary

We are looking for an enthusiastic Legal Costs Administrator apprentice to join our friendly team. You will gain exposure to the world of Legal Costs and Official businesses such as courts external solicitor clients and have the opportunity to build solid relationships both internally and externally.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Check minimum wage rates (opens in new tab)

Training course

Business administrator (level 3)

Hours

Monday - Friday, 9.00am - 5.00pm (30 mins for lunch)

37 hours 30 minutes a week

Start date

Monday 2 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Providing administrative support to a team of costs drafts people. Co-ordinating the teams work allocation and providing direct liaison with the organisations clients and partners to ensure key dates and timescales are met.

Supporting the Team Leader and Operations Manager through the production of key Management information and updates on the progression of workflow.

Provide full administrative support to a team of cost drafts people including:

Identifying, scanning and photocopying key client documentation and uploading into case management system
Managing allocated work in line with client SLA’s and any required updates, including CMS task, liaising with appropriate Managers
Liaising with internal employees and external clients to ensure that key deadlines are met and documentation exchanged to set timescales
Allocate Hearings, Replies, Training and any other matters to Advocates diaries as required
Arranging couriers to collect and return client files, preparing appropriate paperwork, in line with Company guidelines
Providing administrative support for Company-wide projects
Providing administrative support to teams, as required

Where you'll work

Partners in Costs Ltd
3 4 Regent Terrace
Doncaster
DN1 2EE

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

DN COLLEGES GROUP

Your training course

Business administrator (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be at Doncaster College where you will access a wide range of facilities on offer

Day release 

You will undertake the Level 3 Business Administrator Apprenticeship

https://www.instituteforapprenticeships.org/apprenticeship-standards/st0070-v1-0

You will undertake Functional Skills for English and/or Maths if needed

You will undertake both on and off-the-job training by a team of industry qualified professionals to give you the best skills, knowledge and experience that will help you become a Legal Costs Administrator of the future!

Requirements

Essential qualifications

GCSE in:

Maths/English (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Patience

Other requirements

You must be able to travel to and from work and college. Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates

About this company

Partners in Cost are one of the UK’s Leading Costs Law Specialists with Costs Lawyers & Costs Consultants across the Country. We specialize in Bodily Injury Claims, ranging from Clinical Negligence to Catastrophic Injury Costs. We are your Partners in Costs. Established in 1996, we pride ourselves on working in partnership with our clients to ensure the best result in the shortest possible time. Maximising recovery and reducing lock-up. In being able to offer the best cost maximisation service available in the shortest possible time. Offering a complete range of Costing Services, we are always happy to tailor our service to the demands of our Clients' practices and aim to be flexible and approachable whilst providing the highest level of professional service.

http://www.pic.legal (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate

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