Procurement Apprentice

Summary

Learning the key points of a Procurement Assistant role whilst learning to achieve a CIPS level 3 Apprenticeship qualification.

Wage

£19,000 a year

Check minimum wage rates (opens in new tab)

Training course

Procurement and supply assistant (level 3)

Hours

Monday – Friday. Typically 7.5 hours a day (Flexible between the hours of 07:00 – 18:00).

37 hours a week

Start date

Wednesday 30 July 2025

Duration

1 year 7 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Assist with tender exercises in respect of mini-competitions, including liaison with members and potential bidders, creating and issuing tender documentation, dealing with clarifications and working with members to award contracts.
Assist with the creation and evaluation of framework and DPS tenders, working closely with the lead Procurement Officer.
Assist with the evaluation of any DPS applications received and complete annual reviews in line with current Public Contract Regulations.
Assist with the creation of all legal documentation in relation to framework and DPS agreements.
Assist with publication of tender adverts/notices in line with the current Public Contract Regulations.
Undertake financial credit checks on appointed and potential contractors and suppliers.
Ensure that all procurement is undertaken in accordance with EEM policies and procedures and the latest Public Contract Regulations.
Ensure all procurement activity is undertaken in a timely manner to ensure continuity of frameworks and contracts.
Work closely with the Member Support Team to assist with enquiries and maintain communications with regard to progress on mini-competitions.

Where you'll work

3 MAISIES WAY
SOUTH NORMANTON
ALFRETON
DE55 2DS

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

OXFORD PROFESSIONAL EDUCATION GROUP LIMITED

Your training course

Procurement and supply assistant (level 3)

Understanding apprenticeship levels (opens in new tab)

What you'll learn

Course contents

Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
Create, maintain and amend purchase order and contract records.
Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
Present findings and data in all formats e.g. mathematically, written and oral.
Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
Utilise relevant Procurement computer systems or internal databases.
Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
Investigate and resolve purchase order, delivery and invoice queries.
Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
Able to consider the impact of the decision making process when interacting with the supply chain.
Able to support the contract negotiations and mini competitions with suppliers.
Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
Create, maintain and amend purchase order and contract records.
Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
Present findings and data in all formats e.g. mathematically, written and oral.
Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
Utilise relevant Procurement computer systems or internal databases.
Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
Investigate and resolve purchase order, delivery and invoice queries.
Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
Able to consider the impact of the decision making process when interacting with the supply chain.
Able to support the contract negotiations and mini competitions with suppliers.

Your training plan

Your apprenticeship will be delivered by Oxford Professional Education. You will be attending live online workshops as well as one-to-one trainer sessions.

More training information

Our remote delivery includes:

Live Online Interactive Workshops.
Workbook Activities and Reflection.
Monthly Trainer Meetings.
Work-Based Learning.
Self-Study.
Mentor Meetings.

Requirements

Essential qualifications

GCSE in:

English and Maths (grade 4 or A-C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Team working
Flexible with working hours

About this company

EEM is a not-for-profit procurement consortium set up to drive cost and efficiency savings in the public sector. EEM was formed in 2010 and our membership includes Housing Associations and ALMO’s, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities. EEM procure compliant Frameworks and DPS’s for our Public Sector Members to use. The types of Frameworks and DPS’s we have include but are not limited to: • Repairs and Maintenance • Consultancy • Refurbishment works • Supply of Materials

https://eem.org.uk/ (opens in new tab)

After this apprenticeship

Full-time role in the EEM Procurement Team and potential to undertake further levels of CIPS.

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