Junior Event Coordinator Apprentice

Summary

We are looking for an Events apprentice to join our growing team. Working in the events team, your role will be varied with no two days being the same which will involve thinking on your feet, multitasking, talking to clients, planning and running the timing system at an event.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

Monday to Sunday, 5 of 7 days (mixture of office based and on site at events nationwide), some overnight stays required due to event travel. Days in office, 9.00am - 5.00pm, with a 30-minute lunch break.

37 hours 30 minutes a week

Start date

Monday 9 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Duties include:

Attending sporting facilities and events, the events team install and manage the smooth running of timing and scoring data systems
Supporting senior members of the team
Attending weekday and weekend events
Preparing equipment (inclusive of packing vans and cleaning equipment ready for Events)
Planning workload
Installing / testing technical IT equipment and systems
Testing equipment and systems
Project management – for the lead up to an Event
Liaising with customers – via calls, emails and face to face
Hardware support
IT and software knowledge with experience with Microsoft Excel
Learning new software and hardware
Keeping Microsoft documents updated

Where you’ll work

KINETIC HOUSE
VAREY ROAD
EATON BANK TRADING ESTATE
CONGLETON
CW12 1UW

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

MACCLESFIELD COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration Apprenticeship qualification
Functional Skills, if required
Work-based learning

Requirements

Desirable qualifications

GCSE or equivalent in:

Maths and English (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Logical
Team working
Initiative
Non judgemental
Patience
Can do attitude.
Basic Excel skills

Other requirements

Weekend work is required in this role; however, you will be allocated 2 days off in the week if you are assigned to an event on a weekend. UK and international travel are an essential part of the role..

About this company

HS Sports' mission has always been to provide cutting-edge and innovative timing, training & display solutions, tailored to suit the individual needs of each client. Over the last 30+ years HS Sports have gained a reputation as one of the World's leading suppliers within the sports industry. Specialising in the supply of services and equipment to collate timing/scoring data, produce results and the dissemination of this to participants and spectators using a variety of mediums including SMS results messages, television graphics, electronic scoreboards, LED video screens, custom event aps, social media and tracking tools. APG Leisure (our swimming products side of the business) are one of the UK’s leading suppliers of commercial aquatic equipment. Over the last 10 years the company has supplied hundreds of leisure facilities and swimming clubs with products such as start blocks, lane ropes, pace clocks, pool lifts, timing systems and more.

http://www.hssports.co.uk (opens in new tab)

After this apprenticeship

Because of the bespoke and specialist nature of what HS Sports do, they have a strong history of hiring, training and progressing apprentices in the business and this role is no exception.

After completion of your apprenticeship you will potentially have the opportunity to progress onto full time positions within the business.

Ask a question

The contact for this apprenticeship is:

MACCLESFIELD COLLEGE

Maxim Business Training

apprenticeship.recruitment@macclesfield.ac.uk

01625410022

The reference code for this apprenticeship is VAC1000318120.

Apply now

Closes on Tuesday 3 June 2025

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