Business Administrator Apprenticeship at PVS Fleet, Highbridge

PVS Fleet

Highbridge (TA9 4JN)

Closes in 23 days (Friday 23 May 2025 at 11:59pm)

Posted on 28 April 2025

Print

Contents

Summary

Ideally, we’re looking for a confident and practical administrator with experience in an administration role, who can absorb data from multiple sources and apply their knowledge to drive efficiencies. As the Fleet Administrator, you will work closely with the Fleet Manager to assist with the administration of vehicles for our various clients.

Wage

£20,000 a year

Check minimum wage rates (opens in new tab)

£20,000 - £23,000

Training course
Business administrator (level 3)
Hours
Monday - Friday from 9.00am - 5.00pm

35 hours a week

Start date

Monday 2 June 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Tasks include but not limited to:

  • Deal with vehicle administration from a general stand
  • Ensure rental vehicles are maintained and in good working order
  • Liaise with external stakeholders to maintain good business relationships
  • Maintain and manage paperwork and systems for fleet data
  • Assist other internal teams with works needed
  • Managing MOTs for customers, ensuring these are doing within a timely manner
  • Review invoices from suppliers, manage fuel cards, vehicle tax, insurance and other maintenance support
  • Pull together data to provide relevant and informative management information

As the Fleet Administrator, you will have:

  • The tenacity and ability to see queries and tasks through to completion
  • Excellent attention to detail and first-rate organisation skills, including the ability to plan and prioritise a busy/changing workload in a fast-paced office setting
  • A practical ability to understand information and good IT/PC literacy, especially in relation to MS Office, Excel, PowerPoint and Outlook
  • First-class communications skills and the ability to maintain high levels of professionalism, whilst building strong colleague relationships
  • Adaptability is something that will need to be taken on board in the ever-changing work environment

This role may be closed early if a sufficient number of applications are received.

Where you’ll work

Mill Batch Farm
Unit 11iEast Brent
Highbridge
TA9 4JN

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

SOMERSET SKILLS & LEARNING CIC

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

  • Business Administrator Level 3 Apprenticeship Standard

Requirements

Desirable qualifications

GCSE in:

  • English (grade 4)
  • maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Administrative skills
  • Number skills
  • Team working
  • Initiative

Other requirements

Please consider how you will travel to the place of work, particularly if you rely on public transport as the work location is not on a local bus route.

About this company

PVS is a fast-paced growing business within the fleet sector. We primarily offer the following services to external clients ranging from large corporates down to SMEs: Long term fleet management support, Consultancy projects for a range of clients from SMEs to large corporates.

https://www.pvsgroupuk.com/pvs-fleet/ (opens in new tab)

Company benefits

Employee Benefits: • 20 days annual leave per annum, leave plus Bank Holidays and Birthday • Performance Bonus scheme • Workplace pension scheme • Free car parking • Free biscuits and refreshments

After this apprenticeship

  • Possibility of a permanent position on completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

SOMERSET SKILLS & LEARNING CIC

SS&L the training provider:

enquiries@sslcourses.co.uk

0330 332 7997

The reference code for this apprenticeship is VAC1000317294.

Apply now

Closes in 23 days (Friday 23 May 2025 at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.