Apprentice Administration officer

Summary

DPJ is a successful new company currently working with in the waste water industry within the South-East, We have plans to expand into other areas such as social housing and construction. We are offering the suitable candidate the opportunity to become an integral part of this successful team and progress to a role of Administration Officer

Wage

£9,792 a year

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Possible yearly bonus dependent on Apprentice integradation into company for full contract. Also possible wages rise in line with the cost of living indices.

Training course

Business administrator (level 3)

Hours

Working days commence with 3 days week 9 .30 am to 3.30pm This will expand after 3 months probationary period to a normal working week.

23 hours 30 minutes a week

Start date

Saturday 28 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

Attend documentation filing
Assist with predation and presentation of finance control
Assist in ISO 9001 documentation
Answering the phone
Sorting and distributing the post
Greet visitors to the office and provide refreshments
Help keep the office clean and tidy
Maintain stationery levels and reorder as necessary
Any other ad hoc duties as reasonably required by the team
Prepare invoices
Collate information and produce quotations for sending to customers
Enter Purchase Orders
Enter supplier invoices on system
Raise Client contracts for quotations
Update company data and information
Any other ad hoc duties as reasonably required by the team

Where you'll work

MAIDSTONE HOUSE
KING STREET
MAIDSTONE
ME15 6JQ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

KENT COUNTY COUNCIL

Your training course

Business administrator (level 3)

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What you'll learn

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Our programme offers a blended curriculum combining engaging online courses with adapted 1:1 support from a dedicated tutor. This tutor collaborates with both apprentices and employers to create a tailored programme designed to support your progression.

You’ll benefit from at least 6 hours of weekly training or study time during your working hours. At the end you will achieve a Level 3 Business Administrator apprenticeship, including Functional Skills in English and maths if required.

More training information

ISO 9001 ,14001 ,25001 INTERNAL AUDITOR FOR COMPANY accreditation

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

DPJ has been trading for 2 years and is mainly based in Kent and the South East. We consult on projects within the waste water industry. We are continuing to grow and are expanding in to other areas such as social housing and construction. We have many years experience working globally with major civil project and our clients include major players in the industry and our standards are naturally set very high.

https://www.dpjconsultants.com/ (opens in new tab)

After this apprenticeship

Potential for full time employment for the right candidate.

There are opportunities to progress to higher level apprenticeship qualifications.

Many employers will offer their apprentice a permanent contract.

The qualifications you gain can also help you to get into higher education or other employment.

Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary, inside some of Kent’s best companies.

Once the Apprenticeship has been achieved you will have the skills, abilities, and experience to update and enhance your CV, to make it attractive to potential employers.

Ask a question

The contact for this apprenticeship is:

KENT COUNTY COUNCIL

Kent Training and Apprenticeships Business Support Team

KT&A@kent.gov.uk

08007314297

The reference code for this apprenticeship is VAC1000317016.

Apply now

Closes on Tuesday 24 June 2025

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

This employer has requested all applicants to apply through Kent Training and Apprenticeships online application system. Therefore, to apply for this position, please click on the link below and follow the online instructions.

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