Administrative Assistant Apprenticeship The Harington Scheme

An exciting opportunity has arisen for a motivated and hard-working individual to join our successful company providing support to staff members and managers.

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Closing date: 24 Oct 2017

Apprenticeship summary

  • Weekly wage

    £150.00

  • Working week

    Mon-Fri, 8:30am-4:30pm, 35 hours per week

    Total hours per week: 35.00

  • Apprenticeship duration

    12 Months

  • Possible start date

    31 Oct 2017

  • Date posted

    01 Aug 2016

  • Apprenticeship level

    Intermediate Level Apprenticeship

  • Reference number

    VAC000884725

  • Positions

    1 available

Duties and Responsibilities

  • Assisting with answering all incoming telephone calls, diverting callers, taking messages and dealing with general enquiries.
  • Assist with reception of visitors to premises.
  • Support teachers with downloading resources/photos, photocopying and collating as required.
  • To deal with all incoming and outgoing post, and ensure postage at least one daily.
  • Assisting in the maintenance of attendance records staff and learners leave and sickness.
  • Typing/word processing letters, reports and all other typing requirements of the company. Accuracy, good presentation and layout are essential.
  • Assist with maintaining accurate records and inputting data into spreadsheets, databases and other computer based systems.
  • Assist with general record keeping and filing - paper based and electronic.
  • To deliver administrative support to the management team, responding to a variety of admin requests, and learning how to prioritise and manage these effectively.
  • Assist in ensuring the smooth running of the office.
  • Finance
  • Assisting in the preparation of making weekly and receiving cash payments, icnl. petty cash, free meals, shop sales and floats.
  • Assist in the maintenance of records of payments made/received, orders/deliveries, grants and donations and entering data into computerised accounts (Xero).
  • Assist with the processing of invoices (incoming and out-going) and the recording/banking of payments received.
  • General


To demonstrate a positive attitude to the work of the charity and its service users.
Observe confidentiality and data protection protocols in all appropriate areas of your work.
To ensure that Health & Safety, data protection, Equality & Diversity, Safeguarding, and all Harington Scheme policies are fully complied with.
To carry out any other tasks that may be required by the Scheme Manager, as commensurate with the grade.


Requirements and prospects

Desired skills

  • Good standard of literacy and numeracy
  • Excellent computer skills i.e. able to use e-mail, Microsoft Office (Word and Excel) and internet to send and retrieve information and to accurately enter data into applications.
  • Able to carry out tasks accurately following instruction
  • Able (or keen to learn how) to communicate effectively and sensitively with colleagues, service users with learning difficulties and members of the public
  • Approachable and self motivated
  • Ability to work well under pressure
  • Ability to work on own and within team
  • Ability to meet deadlines and targets
  • Awareness of health & safety and security issues

Personal qualities

  • Enthusiastic
  • Be able to work independently

 

Qualifications required

No formal qualifications required but assessment will be carried out at interview to determine whether this programme is suitable.

Future prospects

If the applicant in successful they can go on to a Level 3 Apprenticeship or into further training or employment

About the employer

Harington aims to provide young people who have learning difficulties or disabilities with life skills and vocational training that will enable them to lead fuller lives and to participate more fully in the community and the economy.

Employer

The Harington Scheme

Address

55A Cholmeley Park

London

N6 5EH

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Training provider

L2 Business Administration Diploma, Functional Skills Level 1 in English, Maths and ICT.

For more information on Apprenticeships at First Rung please watch the video link below:

Apprentice Nadia Khatun talks about why she loves her job

https://www.youtube.com/watch?v=qJxcWiuMAvE

Apprenticeship framework

Business and Administration

Training provider

BARNET & SOUTHGATE COLLEGE

Applications for this apprenticeship are being processed by FIRST RUNG

Contact

Beverley Woodhouse


Other information

For any further information please contact Beverley Woodhouse on bwoodhouse@firstrung.org.uk



Apprentice National Minimum Wage (ANMW): The rate for apprentices (or if aged 19, for their first year only) is £3.30. This is the legal minimum pay per hour. Most receive more; a median basic hourly pay rate of £6.31 for Level 2 and 3, and £9.68 for Level 4 and 5 Higher Apprentices.



From 1 October 2016 the rate will increase by 3% to £3.40 per hour

Before you apply

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Closing date: 24 Oct 2017