Apprentice Office Administrative Assistant
Doncaster Metropolitan Borough Council
Doncaster (DN5 0NU)
Closes in 14 days (Friday 3 October 2025 at 11:59pm)
Posted on 18 September 2025
Contents
Summary
The main purpose of this role at Bentley New Village Primary School is the following: The efficient day-to-day running of the school office, supporting the school Office Manager in the development, delivery and monitoring of the school administrative systems and to be the welcoming face of the school at all times.
- Wage
-
£11,778 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
- Training course
- Business administrator (level 3)
- Hours
-
Monday - Friday, shifts to be confirmed.
30 hours a week
- Start date
-
Friday 17 October 2025
- Duration
-
1 year 6 months
- Positions available
-
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you'll do at work
Purpose:
- To support with designated aspects of school's administrative systems and financial procedures
- To be support with general administration duties including data management
- Liaise with Assistant Headteacher/Headteacher in respect of attendance and related admin and data generation
- To be support with the efficient running financially, administratively of educational visits
- To be responsible for the efficient administration and monitoring of the School Lunch Procedures including Parentpay and liaising with Schools Catering
- To support with the administration in respect of After School provision
Duties and Responsibilities:
General Admin Duties
- Management of phones, liaising with parents and outside agencies
- Based in reception, ensuring a friendly reception to all school visitors ensuring health & safety and safeguarding procedures adhered to
- Prepare letters and circulars, on behalf of the school team, for distribution to parents and outside bodies as requested. Manage the sharing of information and communication with parents in a range of forms best suited to school-parent communications
- Any reasonable request from the Headteacher, Assistant Headteachers and Business Manager which would assist in the administration of the school, including managing Senior Team records and updating systems where and when necessary
- Updating school diary system each week including staff room board
Assessment and Related Assessment Data
To be familiar with the SIMs programmes and be able to support the admin team to meet the needs of the schools.
School Budget
- Ensuring the Parent Pay system is monitored and used accurately especially for School Lunches
- Support with Cool Milk applications and ensuring pupils receive their milk
- Liaise with Early Years Leader to ensure the receipt of early years top-up and wrap-around payments
Trips & Visits
To support with all aspects of school visit administration e.g. Risk Assessments, budgeting, permission slips, medical forms
After School Provision
To support with the administration and organisation of before and after school provision
Relating to Supporting the Senior Team Support
- Updating school policy folder with all policies
- Ensure all policies are current and inform person responsible when policies are due for renewal
These duties and responsibilities should be regarded as neither exclusive nor exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities that are commensurate with the level of the post. The job description may be reviewed from time to time and it may be modified or amended after consultation.
Where you'll work
Asquith Road
Bentley
Doncaster
DN5 0NU
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
DN COLLEGES GROUP
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Training will be at Doncaster College where you will access a wide range of facilities on offer.
Day release.
You will undertake the Level 3 Business Administrator standard.
https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0
You will undertake both on and off-the-job training by a team of industry qualified professionals to give you the best skills, knowledge and experience that will help you become a Business Administrator of the future!
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
Other requirements
We need to ask all applicants whether they have any relevant criminal convictions and or pending investigation as defined by the Rehabilitation of Offenders Act 1974. Relevant meaning offences against a person, whether violent or sexual, offences involving drugs or controlled substances, or theft. A declaration of a relevant Criminal Conviction will result in a Risk Assessment being carried out to determine whether the applicant poses a risk to the welfare or safety of others. This does not include warnings, cautions, reprimands and (for example) speeding fines/points. You will be asked about this when we contact you to arrange a pre-screening interview. A yes answer does not automatically exclude your application.
About this employer
Together, we create a calm and welcoming learning environment and work together to secure success for all. We strive to create a safe, caring, supportive and inclusive school. Our school equips its pupils with the skills that society and the local community demand and so we value the skills and learning that children need in order to look after themselves, their families, their health, their mental well-being and their bodies. We strive to teach the whole child and create life-long learners and pro-active citizens.
After this apprenticeship
Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate.
Ask a question
The contact for this apprenticeship is:
DN COLLEGES GROUP
Asa Buckley
Asa.Buckley@don.ac.uk
The reference code for this apprenticeship is VAC1000342840.
Apply now
Closes in 14 days (Friday 3 October 2025 at 11:59pm)
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