Contractor Payroll Administrator Apprenticeship

HARVEY NASH PLC

LDN;W 3 Nobel Street, London,, EC2V 7EE

Closes in 30 days (Thursday 22 August at 11:59pm)

Posted on 10 July 2024


Summary

The Contractor Payroll Administrator is a pivotal role responsible for the precise and timely processing of payroll for our diverse contracted workforce at Harvey Nash. As a key player in our organisation, this role will collaborate seamlessly with colleagues across the UK and Ireland.

Annual wage
£19,000 a year

Minimum wage rates (opens in new tab)

The pay may be negotiated and may rise after a probation period has been successfully completed.

Training course
Payroll administrator (level 3)
Hours
Monday to Friday 9am to 5pm, shifts

37 hours a week

Possible start date

Friday 30 August

Duration

1 Year 9 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Payroll administrator L3 Apprenticeship Standard

• Process weekly & monthly payments for a variety of Ltd Company, Umbrella, and PAYE contractors.
• Manage timesheet & expense entry from various client portals.
• Ensure accurate payroll by completing necessary administrative tasks.
• Run payroll reports and reconcile payrolls.
• Apply correct VAT to all payments.
• Upload costs to Microsoft Dynamics, our financial system.
• Send out Self-Bills to all PSC’s & Umbrella Companies.
• Take ownership of the end-to-end payroll process.
• Generate client sales invoices based on specific requirements.
• Upload client sales invoices to Microsoft Dynamics.
• Reconcile client Self-Bill invoices.
• Collaborate with Consultants, Credit Control, and Compliance teams to resolve invoice discrepancies.
• Manage payroll and system support inboxes within set SLAs.
• Administer and support our online Contract Management System (CMS).
• Act as a business partner, providing high-level service to internal and external customers.
• Work with consultants to resolve contractor queries regarding payroll and CMS promptly.
• Serve as a central point of contact in the Finance Department for contractors, MSP teams, and internal staff.
• Provide support to the wider Finance Team when required.

Where you’ll work

LDN;W 3 Nobel Street, London,

EC2V 7EE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

MBKB LTD

Your training course

Payroll administrator (level 3)

Equal to A level

Course contents
  • gather, analyse and process payroll data and information
  • resolve different types of queries that may be presented from payroll customers such as employees, clients, management, explaining and documenting responses
  • deal with complaints, following processes and escalating complex situations
  • meet client or customer needs in line with service level agreements
  • provide customer service using agreed systems and processes, taking ownership for work applying agreed processes for checking
  • adhere to deadlines and process schedules both internal and statutory, mitigating the impact on the business, employees and clients of deadlines not being met by reprioritising tasks when dealing with conflicting or changing demands
  • select appropriate media for communication etc recognising the advantages and risks related to each method
  • escalate concerns relating to deadlines in a timely manner, suggesting solutions
  • use the appropriate communication media for each stakeholder for each situation. Examples may include ‘phone, face-to-face, email and letters, communicating and engaging professionally, accurately and appropriately, respecting the principles of data protection and confidentiality
  • Build and maintain trust and sound relationships with stakeholders to deliver quality payroll services
  • develop and maintain strong working relationships with team colleagues, supporting and collaborating to achieve results, seeking advice when appropriate within parameters of the role
  • use computerised payroll software and spreadsheet packages such as MS Excel
  • use systems and processes to support the payroll function. Examples may include the provision of accounting information and the Real Time Information submissions to His Majesty's Revenue and Customs (HMRC)
  • gather, analyse and process payroll data and information
  • resolve different types of queries that may be presented from payroll customers such as employees, clients, management, explaining and documenting responses
  • deal with complaints, following processes and escalating complex situations
  • meet client or customer needs in line with service level agreements
  • provide customer service using agreed systems and processes, taking ownership for work applying agreed processes for checking
  • adhere to deadlines and process schedules both internal and statutory, mitigating the impact on the business, employees and clients of deadlines not being met by reprioritising tasks when dealing with conflicting or changing demands
  • select appropriate media for communication etc recognising the advantages and risks related to each method
  • escalate concerns relating to deadlines in a timely manner, suggesting solutions
  • use the appropriate communication media for each stakeholder for each situation. Examples may include ‘phone, face-to-face, email and letters, communicating and engaging professionally, accurately and appropriately, respecting the principles of data protection and confidentiality
  • Build and maintain trust and sound relationships with stakeholders to deliver quality payroll services
  • develop and maintain strong working relationships with team colleagues, supporting and collaborating to achieve results, seeking advice when appropriate within parameters of the role
  • use computerised payroll software and spreadsheet packages such as MS Excel
  • use systems and processes to support the payroll function. Examples may include the provision of accounting information and the Real Time Information submissions to His Majesty's Revenue and Customs (HMRC)
  • Your training plan

    This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

    Requirements

    Essential qualifications

    GCSE or equivalent in:

    • Maths and English (grade 4/C or above)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Administrative skills
    • Number skills
    • Logical
    • Team working
    • Initiative
    • Non judgemental
    • Patience

    Other requirements

    Reporting to the Payroll Team Lead gaining hands on practical experience and exposure in a fast-paced business.

    About this company

    "We’re Harvey Nash, and we build amazing technology and digital teams. From senior appointments through to recruitment and project solutions, we are experts in the tech recruitment sector. We’re deeply connected with our clients and the diverse community we serve, and made up of passionate people who care about changing lives and helping our clients be successful. Harvey Nash is powered by Nash Squared, the leading global provider of talent and technology solutions. With over 30 years of expertise and a global presence, where we unlock exciting career opportunities. Join the business changing the face of recruitment. Our culture is what sets us apart; here at Harvey Nash we give you the freedom to determine your own direction and deliver in your own style."

    https://www.harveynash.co.uk/ (opens in new tab)

    After this apprenticeship

    Full-time role and progression within our teams here at Harvey Nash.

    There are various different route you can take, if that’s up the finance career ladder or we understand that passions and career ambitions can change, and we are huge supporters of internal mobility should you be interested in another department!

    Ask a question

    The contact for this apprenticeship is:

    MBKB LTD

    Nicki Bevan

    recruit@mbkbgroup.com

    The reference code for this apprenticeship is VAC1000263753.

    Apply now

    Closes in 30 days (Thursday 22 August at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.