Business Administration Apprentice (HR) Webexpenses

In this varied role you will provide high quality generalist administrative support to the People Team and Business Support team. You will ensure that all administrative duties across the full employee life-cycle and in the office are always delivered to a high standard and that sensitive data is managed confidentially.

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Closing date: 02 Aug 2024

Apprenticeship summary

  • Annual wage


  • Working week

    Monday to Friday 09:00 – 17:30 with one hour for lunch

    Total hours per week: 37.5

  • Expected duration

    15 Months

  • Possible start date

    19 Aug 2024

  • Date posted

    7 days ago

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

What you will do in your working day

  • Respond to incoming reference requests: employment, rentals, mortgages etc.
  • Book meeting rooms and manage calendar bookings for meetings, interviews, training sessions and inductions.
  • Meet and greet visitors and candidates.
  • Create employee letters throughout the employee life cycle.
  • Liaise with the Business Support team to arrange and send flowers to employees e.g. birth congratulations, bereavement etc.
  • Update records in the HR information system (HRIS) e.g. training activity, people changes etc.
  • Complete the online information for background checks, including the scanning and uploading of identification details.
  • Create a schedule of wellbeing topics, authoring some of the topics and assisting with the organisation and delivery of wellbeing events.
  • Add speculative CVs to our Applicant Tracking System and respond to candidates.
  • Support colleagues with the creation of induction plans and events.
  • Update Carbon Tracking and other ESG reports.
  • Supporting with the preparation of meetings and events: room bookings, venue hire, arranging catering etc.
  • Collating equipment and merchandise for career events.  Including attendance at some of these events.
  • Provide general administrative support to the People and Business Support Teams as required.
  • Keeping up to date with changes and new developments in the HR profession.

The training you will be getting

• 15 months practical training period, plus 3 months for End Point Assessment

Delivery model:
• Work-based training with your employer
• 10 days professional training at college
• Approximately 12 on-site or/and Teams assessment visits per year
• Level 2 Functional Skills in Maths and English (7 days at college for each, if required)
• Off the job training will count for at least 6 hours a week of an apprentice’s time at work

Qualifications included:
• Level 2 Functional Skills in English and Maths
• Level 3 Business Administration Apprenticeship

End Point Assessment:
• Knowledge test
• Portfolio based interview
• Project/improvement presentation

Please apply as soon as possible for this role. Should the right candidate be found prior to the closing date, then the vacancy may be closed early.

Apprenticeship Assessment and Information Session:

Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will be required to attend an Apprenticeship Assessment and Information Session at Witney or Abingdon campus. 

This will consist of a series of initial assessments (required prior to any apprenticeship offer), completion of essential paperwork, the opportunity to find out more about the apprenticeship process, the training included, and a forum for your questions. 

As a new Apprenticeship applicant you will only have to undergo this process once. If you would like to talk to us about the assessments or if you would need any extra support to attend the Apprenticeship Assessment and Information Session please call us on 01235 216216.    

Qualification checks:

By applying for this vacancy you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.  

The National Minimum Wage (NMW) for Apprentices is £6.40 per hour from April 2024. This applies to 16 - 18 year old apprentices and those aged 19 and over during the first year of their apprenticeship. After this, the National Minimum wage appropriate to their age applies. The Wage for apprentices applies to both time spent on the job plus time spent training.

What to expect at the end of your apprenticeship

Potential to become a permanent role upon successfully passing the apprenticeship. 

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Administrative skills, Number skills, Team working, Non judgemental, Patience


GCSE or equivalent Maths & English (Grade A*- C / 9 - 4) Essential

About the employer

Webexpenses is a SaaS company headquartered in United Kingdom with additional offices in Australia and North America. The company has grown into a major player in online expense management serving over 300,000 users across the world. With an expanded portfolio of products including, invoice processing, corporate travel, payment, and auditing we have been rapidly growing.







OX28 4BE

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Training provider


Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience




Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications

Before you apply

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