Accounts / Finance Assistant Apprentice BIOCOMPOSITES LIMITED

Biocomposites are seeking an Accounts / Finance Assistant Apprentice to support with a range of duties including invoice processing, daily sales invoicing, cash processing, sending customer statements and much more. The successful candidate will support Completion of the apprenticeship. This could lead to a permanent position for the right person.

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Closing date: 23 Jun 2024

Apprenticeship summary

  • Annual wage

    £11,648.00

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday 9.00am - 5.00pm.

    Total hours per week: 35

  • Expected duration

    12 Months

  • Possible start date

    01 Jul 2024

  • Date posted

    5 days ago

  • Apprenticeship level

    Intermediate
    Level 2 (GCSE)

  • Reference number

    VAC1000253378

  • Positions

    1 available

What you will do in your working day

Purchase Ledger - assisting our Purchase Ledger Assistant with:

  • Invoice processing - checking and matching against system generated Purchase Orders, entering the Invoices onto the system, logging any issues against the PO that are preventing processing
  • Processing Expense and Credit Card expenditure - checking claims that are exported from Concur for VAT compliance and GL coding, processing claims that are manually submitted, not via concur again checking claims for VAT compliance and coding expenditure to the GL. Entering the expenditure on Epicor.
  • Updating various spreadsheets including, Pre-Payments, Fixed Assets, Purchase Ledger invoices log, where applicable identified during the processing of the Invoices and Expenses
  • Assisting with the payment runs, which are run mid-month and end of month. This will involve running a payment proposal report from Epicor, which will show invoices due. Checking that the Invoices have been authorised and highlighting them for payment
  • Assisting with incoming calls from suppliers chasing payments
  • Running the GRNI report, identifying potential missed invoices, and liaising with suppliers to obtain these
  • Supplier Statement reconciliation
  • ‘On Hold’ group management - Invoices that cannot be processed immediately are placed in the on hold group. Regular monitoring of this group is essential to ensure issues are resolved in a timely manner, this will involve liaising with buyers to ensure PO’s are updated

We currently process around 400 Purchase Invoices a month, in multi-currencies, so experience in dealing with multi-currency would be an advantage. 

Sales Ledger - assisting our Credit Controller with:

  • Daily Sales invoicing - checking and matching system generated invoices against the Customer Orders prior to submission to ensure any errors are identified and resolved at source, i.e. checking Purchase Order Numbers, pricing etc. Submit the invoices via email, logging any anomalies on the shared drive for resolution
  • Sending Customer Statements at the beginning of the month and actioning any incoming requests, such as copy invoices, logging and resolving invoices in dispute, sending POD’s
  • Cash processing - allocating monies received on a daily basis against remittances received
  • Credit Control - communicating with Customers via email and via telephone to chase overdue accounts assigned by the Group Credit Manager. Working towards KPI’s for debt recovery set by the Group Credit Manager. As part of the recovery process, logging and resolving any issues that are identified, working with other departments such as Customer Services and dispatch
  • Updating Customer records on Epicor and the master spreadsheet with collection activity on a daily basis
  • Assisting with Customer queries, copy invoices, POD’s, missed payments etc. following the Statements that are sent at the beginning of the month

The main base for collection activity is with our Customers based in the USA, therefore experience of working in a global organisation would be advantageous.

The training you will be getting

  • Level 2 Accounts or Finance Assistant Apprenticeship Standard:
  • https://www.instituteforapprenticeships.org/apprenticeship-standards/accounts-or-finance-assistant-v1-3
  • 20% off the job training at Newcastle College (ST5 2GB)

What to expect at the end of your apprenticeship

Could lead to a permanent position following completion of the apprenticeship. 


Requirements and prospects

Desired skills and personal qualities

Communication skills, Attention to detail, Organisation skills, Number skills

Qualifications

GCSE or equivalent English (Grade 4/C) Essential
GCSE or equivalent Maths (Grade 4/C) Essential

About the employer

Biocomposites, Ltd. is an international medical devices company that engineers, manufactures and markets world leading products for use in infection management in bone and soft tissue. Based in Keele, UK, it has global operations across USA, Canada, Europe, China and India.

Employer

BIOCOMPOSITES LIMITED

Address

C/O Biocomposites Limited Keele Science Park Keele

Newcastle

ST5 5NL

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Training

Training provider

NEWCASTLE AND STAFFORD COLLEGES GROUP

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Contact

The Apprenticeship Hub

apprenticeships@nscg.ac.uk

01782 254287

Apprenticeship standard

Accounts or finance assistant

Level 2 (GCSE)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications


Before you apply

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