Operations Administration Apprentice ACORN ANALYTICAL SERVICES LTD

We are looking for a hardworking, reliable and enthusiastic apprentice to work alongside our operations team providing day-to-day administration support. This is a fabulous opportunity to learn all about our business with a view to a permanent position, whilst working towards an Advanced Level 3 Business Administration qualification.

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Closing date: 20 Jun 2024

Apprenticeship summary

  • Annual wage

    £11,648.00

    Wages explained

    Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week).

    Minimum Wage Rates

  • Working week

    Monday - Friday, between 9.00am - 5.00pm

    Total hours per week: 35.0

  • Expected duration

    15 Months

  • Possible start date

    08 Jul 2024

  • Date posted

    28 May 2024

  • Apprenticeship level

    Advanced
    Level 3 (A level)

  • Reference number

    VAC1000253225

  • Positions

    1 available

What you will do in your working day

The purpose of this role is to work under the supervision of the Operations Co-ordinator, administering both planned and reactive asbestos works. You will be responsible for scheduling asbestos projects, effectively deploying site staff day-to-day, dealing with client enquiries, booking appointments, and providing quotations for works in conjunction with the Commercial team. In addition, the role will involve day-to-day liaison with the report production and laboratory teams across the UK, to ensure that reports are delivered to clients in a timely manner.

With the aim to develop and have more responsibility during your apprenticeship, the role will include some of the following areas:

  • Booking in Works - Production of Project Packs ensuring that Site Staff have all pertinent information, this will include liaising with Clients to ensure their needs are met and all internal departments are aware of Project milestones.
  • Quotations - Responsible for ensuring all quotations are either sent or responded to within a timely manner. Liaise with clients to glean an appropriate amount of information regarding their request and send it to the Operations Manager for review.  For larger or more complex requests clarity should be sought from the Commercial Manager or Operations Managers.
  • Diary Management - Ensure that each project is added to the diary in a timely manner.
  • Purchase Orders - Generate Purchase Orders for any project associated costs, as and when required. E.g. LARC costs.
  • Company Procedures/UKAS/HSE - You must assist with all required elements for compliance with Company Procedures/UKAS/HSE.  To comply with all procedures forming the Company Quality Control System including Regulations, HSE/UKAS guidance and in-house procedures documented within this Quality Manual.
  • Attend training courses as and when required.
  • Attend meetings as required.
  • Collaboration and Cooperation - Always look to collaborate and cooperate with other staff members and help wherever possible/is required regardless of the task or what is listed in your job description.
  • Staff Development - All staff are required to actively look to assist to help develop junior members and members of other teams.  Areas such as positivity, and learning other elements of roles and areas within Acorn are to be encouraged across all levels within the company. 

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which is relevant to your post within the company to meet the overall business objectives. Full training will be given.

The training you will be getting

As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:

  • Level 3 Business Administrator Standard Apprenticeship
  • Level 2 Functional Skills maths and English if equivalents are not already achieved
  • You will also develop the skills, knowledge and behaviours required to work within an office environment

This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times. Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio.

What to expect at the end of your apprenticeship

Great prospects for progression to a full-time position for the right candidate.


Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Administrative skills, Team working, Initiative

Qualifications

GCSE or equivalent maths & English (Grade 5/ C or above) Essential

Things to consider

Location close to Cleckheaton Town Centre - check transport links before applying. This vacancy may close early if a suitable applicant is found so apply early

About the employer

We are a multi disciplined asbestos consultancy, specifically set up to meet all of your asbestos management and statutory compliance needs. Whether you’re looking for asbestos surveys, asbestos air testing, asbestos removal, or UKATA asbestos awareness training, we have the expertise to help you. Since 2000, we’ve been pioneering standards of effective asbestos management. We strive to assist businesses, local authorities, schools, employers and individuals to protect themselves from the negative health effects of asbestos. Whether it is undertaking an asbestos survey of a warehouse, carrying out asbestos air testing in schools or completing 4 stage clearances (Certificates for Reoccupation) for NHS Trusts, we have the expertise and accreditation to complete any asbestos consultancy service for you.

Employer

ACORN ANALYTICAL SERVICES LTD

Address

THE OLD PRINT WORKS

CARR STREET

CLECKHEATON

BD19 5HG

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Training

Training provider

C.M.S. VOCATIONAL TRAINING LIMITED

Adjustments for experience

You could reduce your training time, or finish your apprenticeship faster, if you have relevant prior learning or experience. This could be relevant:

  • training
  • qualifications, like an NVQ in a relevant field
  • industry or sector experience

Contact

Katrina Clarke

katrina.clarke@cmsvoc.co.uk

01924 470477

Apprenticeship standard

Business administrator

Level 3 (A level)

Demonstrating experience

If your application is successful, you will have a chance to discuss your relevant prior learning or experience with your training provider and employer. You will all need to agree any adjustments to your training plan.

You should be prepared to show your competence, and evidence of relevant qualifications


Before you apply

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